A Promise To Pay Letter For Rent is utilized in situations where a tenant has fallen behind on rental payments and wishes to formalize an arrangement to settle the arrears. This document, governed by South African law including the Rental Housing Act and Consumer Protection Act, serves multiple purposes: it acknowledges the outstanding debt, prevents prescription of the debt, and establishes a legally binding payment plan. The letter should include specific details about the property, exact amount owed, payment schedule, and consequences of default. It's particularly important in South African rental disputes as it provides a clear framework for debt settlement while protecting both landlord and tenant interests under local jurisdiction.
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1. Date and Address Block: Current date and full contact details of both landlord and tenant
2. Subject Line: Clear identification as 'Promise to Pay Letter - Rental Arrears'
3. Debt Acknowledgment: Clear statement acknowledging the rental debt amount and property address
4. Breakdown of Debt: Detailed calculation of outstanding rent, including relevant periods
5. Payment Terms: Specific payment plan including amounts, dates, and method of payment
6. Declaration of Ability to Pay: Confirmation that the tenant can meet the proposed payment schedule
7. Signature Block: Space for tenant's signature, name, and date to make the document legally binding
1. Security Arrangements: Include when additional security or guarantees are being provided for the payment plan
2. Default Consequences: Include when specific consequences of missing payments need to be documented
3. Interest Terms: Include when interest will be charged on the outstanding amount
4. Witness Section: Include when additional verification of signing is required
5. Current Lease Reference: Include when specific reference to existing lease terms is necessary
1. Payment Schedule: Detailed breakdown of payment dates, amounts, and running balance
2. Arrears Calculation: Detailed calculation showing how the total arrears amount was determined
3. Supporting Documents: Copies of relevant invoices, statements or previous correspondence regarding the debt
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Rental Agent
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Property Administrator
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Real Estate Manager
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Credit Controller
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