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1. Introduction: Overview of the organization issuing the RFP and the purpose of the procurement
2. Background: Detailed context of the organization's security needs and current situation
3. Scope of Services: Comprehensive description of required security services, locations, hours of coverage, and specific duties
4. Mandatory Requirements: Essential criteria including PSIRA registration, licensing, insurance, and regulatory compliance requirements
5. Technical Specifications: Detailed specifications for security personnel, equipment, uniforms, and technology requirements
6. Operational Requirements: Daily operational procedures, reporting requirements, and performance standards
7. Submission Requirements: Instructions for proposal submission, including format, deadline, and contact information
8. Evaluation Criteria: Detailed breakdown of evaluation methodology and scoring criteria
9. Terms and Conditions: Standard legal terms governing the RFP process and subsequent contract
10. Price Schedule Requirements: Instructions for pricing submission and required cost breakdown structure
1. Site Visit Requirements: Details of mandatory or optional site visits for bidders, used when physical inspection of premises is necessary
2. Special Security Clearance: Additional security clearance requirements, included when working with sensitive facilities or information
3. Technology Integration: Requirements for integration with existing security systems, included when electronic security systems are involved
4. Transition Plan Requirements: Details required for service transition, included when replacing an existing service provider
5. Environmental Requirements: Specific environmental compliance requirements, included for environmentally sensitive locations
6. Emergency Response Procedures: Specific emergency response requirements, included for high-risk facilities
1. Schedule A - Pricing Template: Standardized format for submission of all pricing components
2. Schedule B - Service Level Agreement Template: Draft SLA outlining performance metrics and service standards
3. Schedule C - Site Information: Detailed information about all locations requiring security services
4. Schedule D - Required Forms: All mandatory forms including tax clearance, B-BBEE certificates, and company information forms
5. Schedule E - PSIRA Requirements: Detailed PSIRA compliance requirements and verification forms
6. Schedule F - Security Personnel Requirements: Detailed specifications for security personnel qualifications and experience
7. Appendix 1 - Draft Contract: Sample contract terms and conditions
8. Appendix 2 - Security Post Orders Template: Template for site-specific security procedures and instructions
9. Appendix 3 - Incident Report Ƶ: Standardized formats for various types of security incident reporting
Commercial Real Estate
Retail
Banking and Financial Services
Healthcare
Education
Manufacturing
Mining
Government and Public Sector
Hospitality
Logistics and Transportation
Technology and Data Centers
Entertainment and Events
Industrial
Residential Complexes
Procurement
Facilities Management
Security Operations
Legal
Risk Management
Compliance
Operations
Supply Chain
Administration
Property Management
Health and Safety
Procurement Manager
Facilities Manager
Security Manager
Operations Director
Risk Manager
Compliance Officer
Legal Counsel
Chief Security Officer
Property Manager
Contract Manager
Health and Safety Manager
Project Manager
Chief Operations Officer
Administration Manager
Supply Chain Manager
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