The Authorized Person Letter is a crucial legal instrument in the Philippines used to delegate authority from one party (the principal) to another (the authorized person). This document is essential when an individual or organization needs to authorize someone to act on their behalf for specific purposes, such as conducting business transactions, handling administrative matters, or representing them in various dealings. The letter must comply with Philippine Civil Code provisions regarding agency relationships and the Rules on Notarial Practice of 2004. It's commonly used in both personal and business contexts, requiring careful drafting to clearly define the scope of authority, duration, and any limitations. The document typically needs notarization to be legally binding and widely accepted by Philippine institutions and organizations.
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Key Requirements PROMPT example:
Authorized Person Letter
"I need an Authorized Person Letter for my company's HR Manager to represent our corporation at all employment-related government agencies in Manila from January 1, 2025, to December 31, 2025, with authority to sign and file all necessary employment and labor documentation."
1. Letter Date and Location: Current date and place of execution of the letter
2. Addressee Information: Name and address of the organization or entity to whom the letter is being presented
3. Subject Line: Clear indication that this is an Authorization Letter
4. Principal's Information: Complete details of the person/entity granting the authority, including full name, address, and identification details
5. Authorized Person's Information: Complete details of the person being authorized, including full name, address, and identification details
6. Authorization Statement: Clear and specific statement of the powers being granted to the authorized person
7. Duration of Authority: Specific timeframe for which the authorization is valid
8. Signature Block: Space for principal's signature, with name and title clearly printed below
9. Notarization Block: Space for notary public's acknowledgment and seal
1. Corporate Authority: Required when the principal is a corporation, including reference to board resolution or corporate authorization
2. Limitations and Restrictions: Include when there are specific limitations on the authorized person's powers
3. Revocation Clause: Include when specifying conditions under which the authorization can be revoked
4. Witness Section: Include when additional witnesses are required for specific types of transactions
5. Government ID Details: Include when the authorization involves government transactions requiring specific ID information
1. Copy of Principal's Valid ID: Attached photocopy of the principal's government-issued identification
2. Copy of Authorized Person's Valid ID: Attached photocopy of the authorized person's government-issued identification
3. Board Resolution: Required when the principal is a corporation, containing the corporate approval for the authorization
4. List of Specific Powers: Detailed enumeration of authorized activities when the scope of authority is extensive
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Healthcare
Education
Government Services
Legal Services
Manufacturing
Retail
Import/Export
Transportation and Logistics
Construction
Insurance
Telecommunications
Relevant Teams
Legal
Human Resources
Administration
Compliance
Operations
Finance
Corporate Secretariat
Risk Management
Procurement
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Corporate Secretary
Legal Counsel
Human Resources Director
Operations Manager
Administrative Manager
Compliance Officer
Finance Manager
Department Head
Business Owner
Executive Assistant
Procurement Manager
Branch Manager
Regional Director
Property Manager
Sales Director
Account Manager
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