Accounting Invoice Template for United Arab Emirates

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Accounting Invoice Template

"I need an Accounting Invoice Template for my Dubai-based consulting firm that handles both local and international clients, with specific sections for reverse charge mechanism and multiple currency conversions to AED."

What is a Accounting Invoice?

The Accounting Invoice Template is a essential business document designed for use in the United Arab Emirates, complying with the country's VAT regime implemented in 2018 and subsequent amendments. This template serves as a standardized format for businesses to issue tax-compliant invoices that meet the requirements of Federal Decree-Law No. (8) of 2017 and its executive regulations. The document includes mandatory fields for VAT reporting, dual-language requirements (Arabic and English), and necessary business information as prescribed by UAE law. It is suitable for both goods and services transactions and can be used across various industries. The template accommodates both standard-rated and zero-rated supplies, includes provisions for reverse charge mechanisms where applicable, and ensures compliance with electronic transaction requirements under UAE federal laws.

What sections should be included in a Accounting Invoice?

1. Invoice Header: Company logo, 'Tax Invoice' label (in Arabic and English), and unique sequential invoice number

2. Supplier Information: Legal business name, trading name (if different), complete address, Tax Registration Number (TRN), and contact details

3. Customer Information: Customer's legal name, trading name (if applicable), complete address, TRN (if registered), and contact details

4. Invoice Details: Invoice date, supply date, due date, payment terms, and reference numbers

5. Item Description: Detailed description of goods/services, quantity, unit price, and total amount per item

6. Calculations: Subtotal, VAT rate, VAT amount, and total amount including VAT in AED

7. Payment Information: Bank account details, accepted payment methods, and payment instructions

8. Legal Statements: Mandatory VAT-related statements and declarations as per UAE law

What sections are optional to include in a Accounting Invoice?

1. Purchase Order Reference: Include when customer requires PO number tracking

2. Delivery Details: Add for invoices involving physical goods delivery

3. Project References: Include for project-based billing or when specific cost centers need to be identified

4. Foreign Currency Conversion: Add when transaction involves foreign currency, showing conversion to AED

5. Discount Section: Include when offering trade or early payment discounts

6. Special Instructions: Add for any specific handling, delivery, or payment instructions

7. Terms and Conditions: Include detailed terms when dealing with new customers or complex transactions

What schedules should be included in a Accounting Invoice?

1. Item Details Schedule: Detailed breakdown of items/services when the main invoice contains multiple items or complex descriptions

2. VAT Breakdown Schedule: Detailed VAT calculations when multiple VAT rates apply or reverse charge mechanism is used

3. Payment Schedule: For installment-based payments or multiple delivery phases

4. Supporting Documentation: Delivery notes, timesheet summaries, or other supporting documents required by the customer

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

Professional Services

Manufacturing

Construction

Technology

Healthcare

Education

Real Estate

Hospitality

Consulting

Import/Export

Wholesale Trade

Transportation and Logistics

Financial Services

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Treasury

Billing

Credit Control

Compliance

Administration

Operations

Relevant Roles

Accountant

Finance Manager

Financial Controller

Tax Specialist

Accounts Receivable Clerk

Billing Coordinator

Chief Financial Officer

Accounts Manager

Bookkeeper

Finance Director

Treasury Manager

Credit Controller

Tax Manager

Compliance Officer

Business Owner

Managing Director

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Let's create your Accounting Invoice

What is a Accounting Invoice?

What sections should be included in a Accounting Invoice?

What sections are optional to include in a Accounting Invoice?

What schedules should be included in a Accounting Invoice?

Authors

Alex Denne

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