The Contract Expired Letter To Employee is a crucial document in UAE employment practices, used when a fixed-term employment contract reaches its natural conclusion. This document is essential for compliance with UAE Federal Decree-Law No. 33 of 2021 and related employment regulations. It serves multiple purposes: officially documenting the contract's expiration, detailing final settlements and benefits, outlining clearance procedures, and addressing visa implications for expatriate employees. The letter should be issued with sufficient notice before the contract's end date, typically aligning with the notice period specified in the original employment contract. It helps organizations maintain clear records of employment conclusions while ensuring all legal obligations are met under UAE labor law.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a Contract Expiry Notice
3. Contract Reference: Details of the original employment contract including start date and expiry date
4. Expiry Confirmation: Formal confirmation that the employment contract will expire on the specified date
5. Final Settlement: Information about the final settlement process and components (salary, gratuity, leave balance)
6. Company Property: Request for return of company property and clearance procedures
7. Handover Requirements: Instructions regarding the handover of work responsibilities
8. Closing Statement: Expression of appreciation and future reference offer if applicable
9. Signature Block: Space for authorized signatory details and signature
1. Visa Status: Include when the employee is under company sponsorship, outlining visa cancellation procedures
2. Non-Compete Reminder: Include if the original contract contained non-compete clauses that remain effective
3. Certificate of Service: Mention if a service certificate will be provided upon completion of handover
4. Medical Insurance: Include details about the termination of medical insurance coverage if applicable
5. Exit Interview: Include if company policy requires an exit interview process
1. Final Settlement Calculation: Detailed breakdown of all financial entitlements and deductions
2. Clearance Checklist: List of departments from which clearance is required
3. Handover Document: Template for documenting the handover of responsibilities and ongoing projects
4. Company Property Checklist: List of company assets to be returned before final settlement
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