The Employee Transfer Letter From One Branch To Another is a crucial document used when an organization needs to formally document the movement of an employee between different branches while maintaining compliance with UAE labor laws. This document is particularly important in the UAE business environment, where companies often operate multiple branches across different emirates or free zones. The letter serves multiple purposes: it confirms the transfer details, documents any changes to employment terms, ensures compliance with UAE Federal Law No. 33 of 2021, and addresses visa and immigration requirements where applicable. It protects both employer and employee interests by clearly stating all modified terms while confirming which existing employment conditions remain unchanged. The document becomes an addendum to the original employment contract and must be prepared in both Arabic and English to be legally compliant in the UAE.
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1. Letter Header and Date: Company letterhead, date, reference number, and employee details
2. Subject Line: Clear indication that this is a transfer letter
3. Opening Statement: Reference to previous discussions and confirmation of transfer decision
4. Current Position Details: Current role, department, and location
5. New Position Details: New role, department, location, and reporting structure
6. Effective Date: Clear statement of when the transfer takes effect
7. Terms and Conditions: Confirmation of which terms remain unchanged and any modifications
8. Salary and Benefits: Any changes to compensation structure or benefits
9. Acknowledgment: Space for employee acceptance and signatures
10. Contact Information: HR contact details for any queries regarding the transfer
1. Relocation Benefits: Include when transfer involves physical relocation requiring support
2. Visa/Immigration Status: Include for transfers affecting employment visa status
3. Training Requirements: Include when new role requires additional training or certifications
4. Probation Period: Include if a probation period applies to the new position
5. Special Allowances: Include when transfer includes location-specific or role-specific allowances
6. Project Handover: Include when current role requires formal handover procedures
1. Current Employment Contract: Copy of existing employment contract as reference
2. Job Description: Detailed description of new role and responsibilities
3. Benefits Summary: Detailed breakdown of all applicable benefits in new role
4. Organization Chart: New department structure showing reporting lines
5. Handover Checklist: List of tasks and responsibilities to be handed over
6. Required Documentation Checklist: List of documents needed for processing transfer
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