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An Offer Letter outlines the key terms of employment when a company wants to hire someone in Austria. It serves as the initial formal agreement between employer and employee, typically covering essential details like salary, start date, job title, and work location.

Under Austrian labor law, this document marks the first step in creating a binding employment relationship, though it's usually followed by a more detailed employment contract (Dienstvertrag). While not all terms need to be in the initial offer, Austrian employers must provide written employment conditions within one month of starting work, following EU Directive 2019/1152.

Send an Offer Letter immediately after selecting your top candidate in Austria, especially when competing with other employers for talented professionals. This document helps lock in qualified candidates quickly while giving them clarity about the role and compensation before they make their final decision.

Austrian employers need Offer Letters when moving fast in competitive hiring markets, particularly for senior roles or specialized positions. It's essential for international hires who need written terms for visa applications. The letter also creates a clear paper trail for compliance with EU employment transparency requirements and helps prevent misunderstandings about job terms before the formal contract phase.

• Job Contract Letter: Standard employment offer detailing permanent position terms, benefits, and reporting structure
• Contractor Offer Letter: Specialized version for freelance or temporary work arrangements, focusing on project scope and payment terms
• Business Offer Letter: Used for B2B service agreements or commercial partnerships, emphasizing business terms rather than employment
• Job Acceptance Letter: Candidate's formal response confirming acceptance of employment terms
• Acceptance Letter For An Appointment: Specific to leadership or board member appointments, outlining governance responsibilities

• HR Directors & Managers: Draft and customize Offer Letters to align with company policies and Austrian labor laws
• Company Executives: Review and approve offers for senior positions, often signing letters for key hires
• Legal Department: Ensures compliance with Austrian employment regulations and EU directives, updates templates as laws change
• Job Candidates: Review and respond to offers, negotiate terms before acceptance
• External Legal Counsel: Consulted for complex cases or international hires requiring specific legal expertise
• Works Council Representatives: May review offers to ensure alignment with collective agreements and worker rights

• Position Details: Gather exact job title, department, reporting structure, and work location
• Compensation Package: Confirm salary, benefits, bonuses, and any collective agreement terms that apply
• Employment Terms: Define start date, probation period, working hours, and leave entitlements
• Legal Requirements: Check Austrian labor law minimums and EU transparency obligations
• Company Specifics: Include relevant policies, confidentiality clauses, and any special conditions
• Approval Process: Get sign-off from HR, department head, and legal team if needed
• Document Generation: Use our platform to create a compliant offer letter that includes all required elements

• Basic Information: Full legal names of employer and employee, company registration details
• Position Details: Job title, department, work location, reporting structure
• Compensation Terms: Gross salary, payment intervals, bonuses, benefits according to Austrian law
• Working Time: Hours per week, overtime rules, flexibility arrangements
• Start Date & Duration: Employment commencement, probation period length
• Leave Entitlements: Annual leave, public holidays, sick leave provisions
• Data Protection: GDPR-compliant privacy notice and data handling terms
• Collective Agreements: Reference to applicable collective bargaining agreements
• Signature Block: Space for both parties' signatures and date

The main document often confused with an Offer Letter is the Employment Letter. While both relate to employment relationships, they serve different purposes and appear at different stages of the hiring process.

• Timing and Purpose: Offer Letters come first, presenting initial employment terms to attract candidates. Employment Letters formalize the relationship after acceptance, containing complete contractual details.
• Legal Weight: Offer Letters are preliminary documents that outline basic terms, while Employment Letters serve as binding contracts under Austrian labor law.
• Content Depth: Offer Letters focus on key terms like salary and position, while Employment Letters include comprehensive details about workplace policies, obligations, and rights.
• Regulatory Requirements: Employment Letters must meet strict EU and Austrian legal standards for employment contracts. Offer Letters have more flexibility in format and content.