An End Of Tenancy Letter To Tenant is a critical document in Australian property management that formally communicates the conclusion of a rental agreement. It is used when a fixed-term tenancy is ending, when notice has been given by either party, or when the tenancy is being terminated for specific reasons under Australian state or territory legislation. The letter serves multiple purposes: it confirms important dates, outlines vacating requirements, details the bond return process, and provides necessary instructions for final property inspection. This document must comply with relevant state-based Residential Tenancies Acts and should be issued with appropriate notice periods as specified in local legislation. It forms part of the official documentation of the tenancy and may be required for reference in case of any future disputes or legal proceedings.
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1. Tenant and Property Details: Full names of tenants, property address, and tenancy reference number if applicable
2. Termination Date Confirmation: Clear statement of the tenancy end date and reference to any prior notice given
3. Final Inspection Details: Proposed date and time for final inspection, and process for tenant participation
4. Vacating Requirements: List of specific requirements for cleaning, repairs, and property condition upon vacancy
5. Key Return Process: Instructions for returning all keys, access cards, and remote controls
6. Bond Return Process: Explanation of the bond return procedure and requirements
7. Outstanding Payments: Statement regarding any remaining rent or utility payments due
8. Forwarding Address Request: Request for tenant's forwarding address for future correspondence
9. Contact Information: Relevant contact details for property manager/landlord for any queries
1. Damage Assessment: Include when there are specific damages to be addressed beyond normal wear and tear
2. Early Termination Details: Include when the tenancy is ending before the original agreement end date
3. Utility Disconnection Instructions: Include when tenants are responsible for disconnecting utilities
4. Storage of Abandoned Property: Include when there's a need to address potential abandoned belongings
5. Reference Availability: Include when offering to provide a rental reference
6. Renovation/Sale Information: Include when the property is being sold or renovated after vacancy
1. Cleaning Checklist: Detailed checklist of required cleaning tasks for different areas of the property
2. Property Condition Report: Copy or reference to the initial condition report for comparison
3. Utility Companies Contact List: List of relevant utility providers and their contact information
4. Bond Claim Form: Official bond claim form if required by state legislation
5. Photo Documentation: References to any photos taken during initial inspection or throughout tenancy
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