The Installation Confirmation Letter is a critical document used in Australian business practice to formally document and confirm the completion of installation works. This document is typically issued after the successful installation of equipment, systems, or infrastructure, and serves multiple purposes including warranty activation, payment trigger, and compliance documentation. The letter should be used whenever a significant installation project is completed, whether in commercial, industrial, or residential settings. It provides essential information about the installation specifics, testing results, compliance with Australian standards and regulations, and handover details. The document is particularly important in the Australian context where consumer protection laws and industry regulations require clear documentation of completed works and compliance with specific standards.
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1. Letter Header: Company letterhead, date, reference number, and recipient details
2. Project Identification: Clear identification of the project, location, and contract reference
3. Installation Details: Specific description of what was installed, including makes, models, and quantities
4. Completion Confirmation: Statement confirming that installation has been completed according to specifications
5. Compliance Statement: Confirmation that installation meets relevant Australian standards and regulations
6. Testing Results: Summary of any testing or commissioning performed
7. Handover Details: List of items handed over (manuals, warranties, etc.)
8. Sign-off: Signatures from authorized representatives of both parties
1. Defects List: List of any minor defects or items requiring attention, with agreed remediation timeframes
2. Training Confirmation: If training was provided, details of training completed and personnel trained
3. Maintenance Requirements: Specific maintenance requirements or recommendations
4. Safety Instructions: Special safety considerations or instructions for installed items
5. Warranty Statement: Specific warranty terms if different from standard terms
1. Schedule A - Technical Specifications: Detailed technical specifications of installed items
2. Schedule B - Installation Photographs: Photographic evidence of completed installation
3. Schedule C - Test Certificates: Copies of any relevant test or compliance certificates
4. Schedule D - Warranty Certificates: Manufacturer warranties and guarantees
5. Schedule E - As-Built Drawings: Final drawings showing exactly how equipment was installed
6. Schedule F - Maintenance Schedule: Recommended maintenance schedule and procedures
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