The Shareholder Confirmation Letter is a crucial document in Australian corporate practice that serves to officially verify and document shareholding details. It is typically required when formal proof of share ownership is needed, such as for banking purposes, legal proceedings, audit requirements, or corporate transactions. The letter includes essential information such as the shareholder's details, number and class of shares held, and any relevant share certificate numbers. Operating under Australian corporate law, particularly the Corporations Act 2001, this document provides a reliable and official confirmation of shareholding status. The letter can be used by both private and public companies and may be requested by various stakeholders including banks, auditors, legal representatives, or the shareholders themselves.
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1. Letter Header: Company letterhead including ACN/ABN, registered address, and date
2. Addressee Details: Full name and address of the shareholder or their representative
3. Reference Line: Subject matter reference and any relevant company file numbers
4. Shareholder Identification: Full details of the shareholder including full name, address, and any relevant identification numbers
5. Shareholding Details: Specific details of the shareholding including number of shares, class of shares, and share certificate numbers
6. Confirmation Statement: Clear statement confirming the shareholding status and any specific details being verified
7. Signing Block: Signature block for authorized company officer with name, position, and company seal if required
1. Value Statement: Statement of the current value of shares (if required for valuation purposes)
2. Restriction Notice: Any restrictions on transfer or dealing with the shares
3. Historical Information: Details of when and how the shares were acquired, if relevant
4. Dividend Information: Details of recent dividend payments or dividend rights, if relevant
5. Third Party Authorization: Authorization for sharing information with specified third parties (e.g., banks, auditors)
1. Share Certificate Copy: Copy of the relevant share certificate(s)
2. Company Extract: Recent ASIC company extract showing the shareholding
3. Transaction History: Schedule showing history of share transactions if relevant
4. Rights and Obligations: Summary of key rights and obligations attached to the share class
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