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An Intercompany Agreement sets the ground rules when different parts of the same company group work together. It's a formal contract that spells out how related companies will share resources, transfer goods, or provide services to each other - all while following Belgian corporate and tax laws.

These agreements play a crucial role in Belgian business operations by establishing clear transfer pricing policies, documenting cross-border transactions within the EU, and protecting each entity's interests. They help companies comply with Belgium's strict corporate governance requirements and prevent disputes between related entities, while also satisfying tax authorities that transactions are conducted at arm's length.

Set up an Intercompany Agreement when your Belgian company starts doing business with affiliated companies, especially before any significant transfers of goods, services, or intellectual property. This becomes essential when establishing shared service centers, implementing group-wide IT systems, or coordinating cross-border activities within the EU.

The timing is particularly important for Belgian tax compliance - put these agreements in place before starting intercompany transactions, not after. Key triggers include opening new subsidiaries, restructuring operations, launching joint projects between group entities, or when tax authorities announce transfer pricing audits. Having clear documentation ready helps avoid costly disputes and regulatory scrutiny.

• Service Agreements: Cover shared administrative, IT, or management services between group companies, detailing scope and charges
• Distribution Agreements: Manage product sales and distribution between related entities, including pricing and logistics terms
• IP Licensing Agreements: Control intellectual property usage within the group, with clear royalty structures
• Cost-Sharing Agreements: Outline how group companies split research, development, or operational costs
• Management Fee Agreements: Document leadership services and strategic support between parent and subsidiary companies

• Corporate Legal Teams: Draft and review Intercompany Agreements to ensure compliance with Belgian corporate law and EU regulations
• Board Members: Approve and sign agreements as official representatives of their respective group entities
• Tax Advisors: Structure agreements to maintain proper transfer pricing and documentation for Belgian tax authorities
• Financial Controllers: Monitor and implement the financial terms, ensuring accurate intercompany accounting
• Department Managers: Execute day-to-day operations under the agreement's framework, tracking service delivery and costs

• Entity Details: Gather complete legal names, registration numbers, and addresses of all group companies involved
• Service Scope: Document exact services, goods, or resources being exchanged between entities
• Pricing Structure: Determine transfer pricing methodology and rates that meet Belgian tax requirements
• Performance Metrics: Define clear KPIs and service levels for monitoring and reporting
• Internal Approvals: Identify required signatories and obtain necessary board authorizations
• Compliance Check: Review alignment with Belgian corporate law and EU regulations using our platform's built-in validation

• Party Information: Full legal names, registration numbers, and registered offices of all group entities
• Service Description: Detailed scope of services, deliverables, and performance standards
• Financial Terms: Clear pricing methodology, payment terms, and invoicing procedures
• Duration & Termination: Contract period, renewal conditions, and exit provisions
• Compliance Clauses: Belgian transfer pricing rules, data protection requirements, and group policy adherence
• Governing Law: Explicit choice of Belgian law and jurisdiction for dispute resolution
• Signature Block: Authorized representative details and execution requirements

While Intercompany Agreements and Data Sharing Agreements might seem similar in a corporate context, they serve distinct purposes under Belgian law. Intercompany Agreements cover all aspects of group company relationships, while Data Sharing Agreements focus specifically on data exchange protocols and privacy compliance.

• Scope: Intercompany Agreements cover services, goods, and financial arrangements between group entities; Data Sharing Agreements solely address data handling and protection
• Legal Framework: Intercompany Agreements primarily follow Belgian corporate and tax law; Data Sharing Agreements must strictly comply with GDPR and Belgian privacy regulations
• Party Requirements: Intercompany Agreements only work between affiliated companies; Data Sharing Agreements can involve any organizations, related or not
• Regulatory Focus: Intercompany Agreements emphasize transfer pricing and corporate governance; Data Sharing Agreements prioritize data protection and security measures