The Formal Request for Proposal (RFP) is a critical procurement document used in Belgium when organizations need to procure complex goods, services, or works through a structured competitive process. It is particularly relevant when the procurement value exceeds EU thresholds or when transparency and formal procedures are required by law or organizational policy. The document must comply with Belgian procurement law, including the Public Procurement Law of 17 June 2016 and relevant EU directives. It is designed to ensure fair competition, transparency, and equal treatment of all potential bidders. The RFP includes detailed technical specifications, evaluation methodology, legal requirements, and contractual terms, making it suitable for complex procurement projects where detailed proposals and competitive evaluation are necessary.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Introduction: Overview of the contracting authority and the purpose of the RFP
2. Administrative Information: Key dates, submission requirements, contact details, and communication protocols
3. Procurement Process: Detailed description of the procurement procedure, including type of procedure, stages, and timeline
4. Eligibility Criteria: Minimum requirements for bidders, including legal, financial, and technical qualifications
5. Technical Requirements: Detailed specifications of the goods/services required, including mandatory requirements and deliverables
6. Submission Requirements: Format, content, and structure requirements for proposals, including any templates to be used
7. Evaluation Criteria: Detailed description of how proposals will be evaluated, including scoring methodology and weightings
8. Contractual Terms: Key contract terms and conditions that will apply to the successful bidder
9. Legal Compliance: Required compliance with Belgian and EU procurement laws, including appeals procedures
1. Site Visit Requirements: Include when physical inspection of facilities or locations is necessary for proposal preparation
2. Innovation Partnership: Include when seeking innovative solutions not available in the market
3. Environmental Requirements: Include when specific environmental or sustainability criteria are part of the evaluation
4. Social Clauses: Include when specific social value or employment requirements are part of the contract
5. Consortium Requirements: Include when proposals from consortia are permitted, specifying requirements for joint submissions
6. Variant Bids: Include when alternative solutions to the main technical requirements are permitted
7. Subcontracting: Include when specific rules or limitations on subcontracting need to be specified
1. Technical Specifications: Detailed technical requirements and specifications
2. Pricing Schedule: Template for submission of pricing information
3. Response Ƶ: Standardized forms for technical and administrative responses
4. Draft Contract: Proposed contract terms and conditions
5. Selection Questionnaire: Standard questions for assessing bidder eligibility
6. Declaration Forms: Required legal declarations including conflict of interest and integrity declarations
7. Service Level Agreement: Proposed service levels and performance metrics
8. GDPR Requirements: Data protection and privacy requirements and obligations
Find the exact document you need
Request For Proposal Request For Quotation
A Belgian law-governed RFP/RFQ document for soliciting detailed proposals and pricing from suppliers, compliant with Belgian and EU procurement regulations.
Download
Request For Proposal Document
A Belgian law-compliant procurement document used to solicit detailed proposals from potential suppliers, adhering to EU procurement directives.
Download
Request For Proposal Asset Management
A Belgian law-governed Request for Proposal (RFP) document for selecting asset management services providers, compliant with local and EU financial regulations.
Download
Formal Request For Proposal
A Belgian-law compliant formal Request for Proposal (RFP) document used to solicit comprehensive proposals from potential suppliers while adhering to EU and Belgian procurement regulations.
Download
Market Research Request For Proposal
Belgian-law governed Request for Proposal (RFP) document for soliciting market research services, incorporating local legal requirements and industry standards.
Download
Request For Information Request For Proposal
Belgian-compliant template for gathering supplier information and proposals, aligned with EU procurement directives and Belgian law.
Download
Budget Request Proposal
A formal document for requesting financial resources in Belgian organizations, following national regulatory requirements and procurement laws.
Download
Request For Qualifications And Request For Proposal
A Belgian law-governed combined qualification and proposal document for public procurement, setting out bidder requirements and evaluation criteria.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it