The Request For Qualifications And Request For Proposal (RFQ/RFP) document is a crucial instrument in Belgian public procurement processes, used when contracting authorities need to assess both the qualifications of potential bidders and their detailed proposals in a structured manner. This document type is particularly relevant for complex or high-value procurements where careful evaluation of bidder capabilities is essential before considering their technical and financial proposals. It combines two traditionally separate stages into a single process, streamlining the procurement while maintaining compliance with Belgian public procurement law and EU directives. The document includes comprehensive qualification criteria, technical specifications, evaluation methodologies, and submission requirements, ensuring transparency and fair competition in accordance with Belgian legal requirements.
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1. 1. Introduction: Overview of the contracting authority, project background, and procurement objectives
2. 2. Procurement Process Overview: Description of the two-stage RFQ/RFP process, timeline, and key dates
3. 3. Communication Protocol: Rules for communication between bidders and contracting authority, including contact points and query procedures
4. 4. Qualification Requirements: Detailed criteria for bidder eligibility, including technical, financial, and legal requirements
5. 5. Submission Requirements: Detailed instructions for document submission, including format, deadline, and delivery method
6. 6. Evaluation Process and Criteria: Description of how submissions will be evaluated, including scoring methodology
7. 7. Technical Requirements: Detailed specifications of the technical requirements and deliverables
8. 8. Financial Requirements: Instructions for financial proposals and required financial information
9. 9. Legal and Administrative Requirements: Required certificates, declarations, and compliance documentation
10. 10. Terms and Conditions: General and specific conditions governing the procurement process
1. Pre-qualification Conference: Include when a bidders' conference or site visit is planned
2. Social and Environmental Requirements: Include for projects with specific sustainability or social impact requirements
3. Local Content Requirements: Include when local participation or content requirements apply
4. Innovation and Alternative Proposals: Include when alternative technical solutions are permitted
5. Joint Venture Requirements: Include when consortium or joint venture bids are permitted
6. Security Requirements: Include for projects requiring specific security clearances or measures
1. Schedule A - Forms and Ƶ: Standard forms for submissions including qualification statements, declarations, and proposal templates
2. Schedule B - Technical Specifications: Detailed technical requirements and specifications
3. Schedule C - Evaluation Matrix: Detailed scoring criteria and weightings
4. Schedule D - Draft Contract: Proposed contract terms and conditions
5. Schedule E - Price Schedule: Ƶ for financial proposals and pricing information
6. Schedule F - Required Certificates: List and templates of required legal and administrative certificates
7. Appendix 1 - Reference Project Requirements: Detailed information about required reference projects
8. Appendix 2 - Key Personnel Requirements: Detailed requirements for key personnel qualifications and experience
9. Appendix 3 - Compliance Checklist: Checklist for ensuring all required documentation is included
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