The Letter of Intent to Quit is a crucial document in Belgian employment relationships, serving as the formal instrument through which an employee initiates the termination of their employment contract. This document must be drafted in accordance with Belgian employment law, which requires specific notice periods based on the employee's length of service and position. The letter should clearly state the intention to resign, specify the last working day, and acknowledge the applicable notice period. It may also include additional elements such as handover arrangements and expressions of gratitude. The document is typically addressed to the immediate supervisor or HR department and should be professionally written to maintain good relationships and ensure legal compliance. While verbal resignations are sometimes accepted in Belgium, a written Letter of Intent to Quit provides clear documentation and helps avoid potential misunderstandings or disputes.
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1. Personal and Employment Information: Full name, employee ID (if applicable), current position, and department
2. Date: Current date and the date of writing the letter
3. Recipient Details: Name and title of the recipient (typically immediate supervisor or HR manager), company name and address
4. Formal Declaration of Resignation: Clear and unambiguous statement of intention to terminate employment
5. Last Working Day: Specific mention of intended last working day, accounting for the statutory notice period
6. Notice Period Statement: Explicit acknowledgment of the legal notice period under Belgian law
7. Signature Block: Space for signature, printed name, and date of signing
1. Reason for Departure: Brief, professional explanation of resignation reason - optional but often appreciated by employers
2. Handover Commitment: Statement offering to assist with transition of responsibilities - recommended for professional positions
3. Expression of Gratitude: Professional acknowledgment of opportunities and experiences - recommended for maintaining good relationships
4. Future Contact Details: Personal contact information for future correspondence - useful if certificates or references might be needed
5. Request for Reference: Formal request for a professional reference - include if desired and relationship with employer is positive
6. Benefits and Entitlements: Request for information about final salary, unused vacation days, and other benefits - include if clarity is needed
1. Current Projects Status Report: Optional attachment detailing status of ongoing projects and proposed handover plan
2. Inventory List: List of company property to be returned (if applicable)
3. Exit Checklist: Standard company exit procedure checklist, if provided by employer
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