A Letter of Intent to Quit is a crucial document in Hong Kong's employment landscape, used when an employee decides to formally terminate their employment relationship with their employer. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and any applicable contractual requirements regarding notice periods and termination procedures. The letter serves multiple purposes: it provides official documentation of the resignation, initiates the notice period, and helps maintain professional relationships during the transition. It should be submitted when an employee has made a firm decision to resign and is prepared to fulfill their notice period obligations. The document typically includes the employee's details, position, intended last working day, and basic transition commitments, while potentially incorporating additional elements based on the employee's role and responsibilities.
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1. Personal Information and Date: Employee's name, position, employee ID (if applicable), department, and current date
2. Recipient Information: Supervisor/Manager's name and title, company name and address
3. Formal Declaration of Resignation: Clear statement of intention to resign from the position
4. Last Working Day: Specific mention of the intended last day of work, calculating the notice period as per employment contract and Employment Ordinance requirements
5. Gratitude and Professional Closure: Brief statement expressing appreciation for opportunities and professional experience gained
6. Handover Commitment: Basic statement about willingness to ensure smooth transition of duties
7. Signature Block: Space for signature, printed name, and date
1. Reason for Resignation: Optional brief explanation of resignation reason, recommended when maintaining transparency would be beneficial or when required by company policy
2. Specific Transition Plans: Detailed transition plan for senior roles or complex positions where handover is critical
3. Outstanding Matters: List of ongoing projects or responsibilities that need attention during transition, particularly relevant for management positions
4. Request for Reference: Formal request for a reference letter, if desired
5. Benefits and Entitlements: Request for information about final payments, unused leave, and other entitlements
6. Non-Compete Acknowledgment: Reference to existing non-compete agreements and commitment to honor them, particularly for senior positions
7. Contact Information: Future contact details for any necessary follow-up after departure
1. Current Project Status Report: For senior or project management roles, a summary of ongoing projects and their status
2. Handover Document List: List of documents, files, and resources that will be handed over
3. Equipment Return Checklist: List of company property to be returned before last working day
Relevant legal definitions
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Relevant Industries
Banking and Financial Services
Technology and Communications
Manufacturing and Industrial
Retail and Consumer Goods
Professional Services
Healthcare and Medical
Education and Training
Construction and Real Estate
Hospitality and Tourism
Transportation and Logistics
Media and Entertainment
Government and Public Sector
Non-Profit Organizations
Energy and Utilities
Legal Services
Relevant Teams
Human Resources
Legal
Finance
Information Technology
Operations
Marketing
Sales
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Business Development
Corporate Communications
Procurement
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Engineer
Financial Analyst
Marketing Executive
Human Resources Officer
Administrative Assistant
Sales Representative
Operations Manager
Research Analyst
Customer Service Representative
Technical Support Specialist
Account Manager
Business Development Executive
Legal Counsel
Data Scientist
Product Manager
Quality Assurance Engineer
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