The Notice Of Intent To Vacate Apartment is a crucial legal document in Belgian residential tenancy law, required when a tenant plans to end their lease agreement and leave a rental property. This document must be prepared and delivered in accordance with Belgian regional housing regulations (Brussels, Flanders, or Wallonia) and the Belgian Civil Code, typically requiring delivery by registered mail or hand delivery with acknowledgment. The notice must include specific details such as the property address, intended vacation date, and tenant information, while adhering to mandatory notice periods that vary based on lease type and regional requirements. The document serves as official documentation of the tenant's intention to terminate the lease and initiates the process for property inspection, security deposit return, and lease termination procedures.
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1. Tenant Information: Full legal name and current contact details of the tenant(s)
2. Landlord Information: Full legal name and contact details of the landlord or property management company
3. Property Details: Complete address and any identifying details of the rental property
4. Notice Declaration: Clear statement of intent to vacate the property, including the intended vacation date
5. Current Lease Details: Reference to the existing lease agreement, including its start date and type (fixed-term or open-ended)
6. Keys and Property Access: Statement regarding the return of keys and property access arrangements
7. Final Inspection Request: Request for final property inspection and inventory check
8. Forwarding Address: New address for future correspondence and security deposit return
9. Date and Signature: Date of notice and tenant's signature
1. Early Termination Justification: Required if terminating before the end of a fixed-term lease, explaining the legal basis for early termination
2. Security Deposit Information: Details about the existing security deposit and request for its return, if applicable
3. Utility Accounts: Information about utility account transfers or terminations, if managed by the tenant
4. Property Maintenance Statement: Declaration about the property's condition and any repairs or maintenance needed, if required by the lease
5. COVID-19 Arrangements: Special arrangements or precautions for property viewing and handover during pandemic conditions, if applicable
1. Proof of Delivery: Form to document the method of notice delivery (registered mail receipt or acknowledgment of hand delivery)
2. Current Lease Agreement: Copy of the existing lease agreement for reference
3. Property Inventory: Copy of the initial property inventory, if available
4. Supporting Documentation: Any supporting documents for early termination (e.g., employment contract for job relocation, medical certificates)
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Tenant Relations
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Relevant Roles
Property Manager
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Housing Officer
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Lease Coordinator
Housing Manager
Compliance Officer
Tenancy Administrator
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