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Cleaning Contract Template for Canada

A comprehensive service agreement governed by Canadian law that establishes the terms and conditions for professional cleaning services. The document outlines the scope of cleaning services, performance standards, scheduling, pricing, and compliance requirements with relevant Canadian federal and provincial regulations, including health and safety standards, employment laws, and environmental requirements. It includes detailed specifications for service delivery, quality control measures, insurance requirements, and risk allocation between the parties, while ensuring compliance with provincial labor laws and workplace safety regulations.

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What is a Cleaning Contract?

This Cleaning Contract template is designed for use in Canadian jurisdictions where a formal agreement is needed between a professional cleaning service provider and a client. The document is essential for establishing clear terms and expectations for cleaning services, whether for commercial, institutional, or industrial properties. It incorporates requirements from relevant Canadian federal and provincial legislation, including employment standards, workplace safety regulations, and environmental protection laws. The contract addresses key aspects such as service specifications, performance standards, pricing, insurance requirements, and liability allocation, while ensuring compliance with local regulations. It's particularly valuable for ongoing cleaning service arrangements that require detailed service levels, quality standards, and clear operational procedures.

What sections should be included in a Cleaning Contract?

1. Parties: Identifies and provides full legal details of the service provider and client

2. Background: Context of the agreement and general purpose

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Detailed description of cleaning services to be provided

5. Term and Renewal: Duration of the agreement and renewal terms

6. Payment Terms: Pricing, payment schedule, and invoicing procedures

7. Service Provider Obligations: Key responsibilities of the cleaning company including quality standards

8. Client Obligations: Client's responsibilities including access, facilities, and utilities provision

9. Health and Safety: Safety protocols and compliance with health regulations

10. Equipment and Materials: Responsibilities for providing and maintaining cleaning supplies and equipment

11. Insurance and Liability: Insurance requirements and liability allocation

12. Confidentiality: Protection of confidential information and privacy requirements

13. Termination: Conditions and procedures for ending the agreement

14. Force Majeure: Provisions for unforeseeable circumstances

15. Dispute Resolution: Procedures for handling disagreements

16. General Provisions: Standard legal clauses including notices, amendments, and governing law

What sections are optional to include in a Cleaning Contract?

1. Security Requirements: Special security procedures when cleaning sensitive areas or during specific hours

2. Environmental Standards: Specific environmental requirements for green cleaning or waste management

3. Subcontracting: Terms for allowing or prohibiting subcontracting of services

4. Performance Metrics: Specific KPIs and quality measurement systems

5. Emergency Services: Provisions for emergency or special cleaning services

6. Staff Requirements: Specific staffing qualifications or security clearance requirements

7. Specialized Cleaning: Terms for specialized cleaning services such as medical facilities or clean rooms

What schedules should be included in a Cleaning Contract?

1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and quality standards

2. Schedule B - Service Locations: List of locations and specific requirements for each

3. Schedule C - Pricing Schedule: Detailed breakdown of costs for different services and locations

4. Schedule D - Cleaning Schedule: Timing and frequency of services for each location

5. Schedule E - Approved Cleaning Products: List of approved cleaning products and materials

6. Schedule F - Report Ƶ: Ƶ for quality inspection reports and performance monitoring

7. Schedule G - Emergency Contact List: Contact information for key personnel and emergency situations

8. Appendix 1 - Insurance Certificates: Copies of required insurance certificates

9. Appendix 2 - Health and Safety Procedures: Detailed safety protocols and WHMIS compliance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Canada

Publisher

Ƶ

Document Type

Service Contract

Cost

Free to use

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