The End Of Tenancy Letter is a crucial document in Canadian residential and commercial property management, used when a tenant wishes to formally terminate their lease agreement. This document must align with specific provincial legislation regarding notice periods and content requirements, while maintaining professional standards in communication. It typically includes the tenant's details, property information, termination date, and forwarding address. The letter serves multiple purposes: it provides official notice of termination, creates a paper trail for legal purposes, and initiates the process for property inspection and security deposit return. The document is particularly important in jurisdictions where written notice is mandatory, and its format and content must comply with provincial residential tenancy acts. When properly executed, an End Of Tenancy Letter helps ensure a smooth transition process and protects both tenant and landlord interests.
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1. Sender Details: Full name and contact information of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Property Address: Complete address of the rental property including unit number if applicable
4. Date: Current date and the effective date of the tenancy termination
5. Notice Declaration: Clear statement of intent to end tenancy and the final date of occupancy
6. Tenancy Details: Reference to the original lease agreement including its date and terms
7. Key Return: Proposed arrangements for returning keys and access cards
8. Forwarding Address: New address for future correspondence and security deposit return
9. Signature Block: Space for tenant signature(s) and date
1. Early Termination Explanation: Required when ending lease before the original term, explaining circumstances and referring to relevant lease provisions or laws
2. Property Inspection Request: Request for move-out inspection and proposed dates/times
3. Utility Transfer: Information about utility account transfers or cancellations
4. Maintenance Issues: Documentation of any existing maintenance issues or damage to be acknowledged
5. Special Circumstances: Any unique situations requiring explanation (e.g., medical necessity, job relocation)
6. Security Deposit Discussion: Specific requests or expectations regarding the security deposit return
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Photos: Current dated photos of property condition
3. Maintenance Records: Documentation of any relevant maintenance requests or repairs
4. Supporting Documentation: Any documents supporting early termination if applicable (e.g., medical certificates, employment letters)
5. Move-in Inspection Report: Copy of the original move-in inspection report for comparison
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