The Independent Contractor Termination Notice is a crucial document used in Canadian business relationships when a company needs to formally end an engagement with an independent contractor. This document must comply with both federal and provincial laws governing independent contractor relationships, including considerations for notice periods typically specified in the original contractor agreement. It serves as official documentation of the termination decision, protecting both parties by clearly stating the termination date, final payment terms, and ongoing obligations. The notice should be drafted carefully to maintain professional relationships while ensuring legal compliance, particularly regarding the distinction between independent contractors and employees under Canadian law. This document is especially important in situations where clear documentation of the termination process is necessary for legal and accounting purposes.
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1. Recipient Details: Full name, business name (if applicable), and address of the independent contractor
2. Date: Current date when the notice is being issued
3. Reference Line: Clear subject line referencing 'Notice of Termination - Independent Contractor Agreement'
4. Agreement Reference: Reference to the original Independent Contractor Agreement including its date
5. Termination Notice: Clear statement of termination and the effective date
6. Notice Period: Confirmation of notice period being provided as per the original agreement
7. Final Payment Terms: Details of final payment arrangements and deadline
8. Return of Property: Requirements for returning company property, equipment, or confidential information
9. Signature Block: Company representative's name, title, and signature
1. Reason for Termination: Include only if legally required or strategically beneficial to state the reason
2. Ongoing Obligations: Reference to surviving clauses from original agreement (confidentiality, non-compete, etc.)
3. Transition Requirements: Include if specific handover of work or knowledge transfer is required
4. Outstanding Deliverables: Include if there are specific projects or tasks that need to be completed before termination
5. Mutual Release: Include if both parties agree to release each other from future claims
6. Reference Provision: Include if agreeing to provide future references
7. Tax Reminder: Include reminder of contractor's responsibility for tax obligations
1. Schedule A - Outstanding Payments: Detailed breakdown of any remaining payments, including fees for completed work and notice period
2. Schedule B - Company Property Inventory: List of all company property to be returned
3. Schedule C - Ongoing Projects Status: Status report of all ongoing projects and handover requirements
4. Appendix 1 - Relevant Agreement Clauses: Copy of relevant clauses from original agreement that remain in effect
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