The Proof of Employment Termination is a crucial document in Canadian employment law that serves as official documentation when an employment relationship ends. This document is required whenever an employee's engagement with a company concludes, whether through resignation, dismissal, or mutual agreement. It must comply with both federal and provincial employment standards legislation and includes essential information such as employment duration, termination date, and final payment details. The document is particularly important for employment insurance purposes and future employment verification. A properly executed Proof of Employment Termination helps protect both employer and employee interests by clearly documenting the termination details and ensuring compliance with Canadian legal requirements for employment records.
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1. Employer Information: Complete legal name and address of the employing organization
2. Employee Information: Full name, employee ID, and position title of the terminated employee
3. Employment Period: Start and end dates of employment, including last day worked
4. Termination Details: Date and type of termination (e.g., with/without cause, resignation, mutual agreement)
5. Final Pay Information: Details of final salary payment, including regular wages, vacation pay, and other entitlements
6. Company Property: Confirmation of return of company property and outstanding items
7. Authorization: Signature block for authorized company representative and date
1. Severance Package Details: Include when additional severance beyond statutory requirements is provided
2. Non-Compete/Non-Solicitation Reminder: Include when employee was bound by these agreements during employment
3. Benefits Continuation: Include when post-termination benefits are provided
4. Reference Policy: Include when specifying how future employment verification requests will be handled
5. Outstanding Obligations: Include when there are unresolved financial or other obligations
6. Release Agreement Reference: Include when termination is accompanied by a separate release agreement
7. Reason for Termination: Include when appropriate and required by law or company policy
1. Schedule A - Final Payment Calculation: Detailed breakdown of final pay including all entitlements and deductions
2. Schedule B - Benefits Summary: Detailed information about post-employment benefits and conversion options
3. Schedule C - Company Property Checklist: Itemized list of company property returned or to be returned
4. Appendix 1 - Record of Employment Information: Copy or summary of information to be included in ROE
5. Appendix 2 - Relevant Employment Agreements: Copies or references to relevant employment agreements affected by termination
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