The Quotation Terms and Conditions document is essential for businesses operating in Canada that regularly provide quotes for goods or services to potential customers. This document serves as a critical risk management tool by clearly establishing the parameters of the offer, including pricing validity, delivery terms, and limitations of liability. The terms and conditions are designed to comply with Canadian federal and provincial legislation while protecting the interests of the quoting party. Companies typically use this document template as a standard attachment to their quotations, customizing specific commercial terms while maintaining consistent legal provisions. The Quotation Terms and Conditions should be regularly reviewed and updated to reflect changes in applicable laws, business practices, and market conditions.
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1. Validity Period: Specifies how long the quotation remains valid and binding
2. Pricing Terms: Details of prices, currency, and whether prices are inclusive or exclusive of taxes
3. Payment Terms: Payment conditions, including timing, method, and any deposit requirements
4. Delivery Terms: Delivery timeframes, shipping terms, and delivery locations
5. Scope of Supply: Clear description of products/services being quoted
6. Taxes and Duties: Treatment of applicable taxes, duties, and other governmental charges
7. Acceptance: Process for accepting the quotation and forming a binding contract
8. Limitations of Liability: Limits on seller's liability and exclusions
9. Warranty: Standard warranty terms for products or services quoted
1. Installation Services: Terms related to installation services when offered with products
2. Training: Terms for training services when included with equipment or systems
3. Intellectual Property: IP rights and restrictions when quoting custom designs or software
4. Confidentiality: Confidentiality obligations when sharing sensitive information
5. Force Majeure: Terms addressing unforeseen circumstances affecting delivery or performance
6. Export Control: Export compliance terms for international sales
7. Insurance: Insurance requirements for high-value or high-risk supplies
8. Site Access: Terms for accessing customer sites when required for delivery or installation
1. Technical Specifications: Detailed technical specifications of products or services quoted
2. Price Schedule: Detailed breakdown of prices for multiple items or services
3. Delivery Schedule: Detailed timeline for phased deliveries or multiple shipments
4. Service Level Agreement: Performance metrics and service levels for service quotations
5. Equipment List: Detailed list of equipment and components included in the quotation
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