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The Unpaid Internship Offer Letter is a crucial document used by Canadian organizations to formally extend internship opportunities that are part of educational programs or meet specific exemptions under provincial employment standards. This document is typically used when offering positions to students or trainees who will receive academic credit or formal educational benefits in lieu of monetary compensation. It must carefully articulate the educational nature of the position, learning objectives, and connection to an academic program to ensure compliance with Canadian labor laws, which generally prohibit unpaid internships unless they meet specific educational or training criteria. The letter serves as both a formal offer and a documented agreement of the internship terms, protecting both the organization and the intern while establishing clear expectations and educational outcomes.

1. Letterhead and Date: Organization's official letterhead and current date

2. Recipient Details: Intern's full name and contact information

3. Salutation: Professional greeting to the intern

4. Opening Paragraph: Expression of pleasure in offering the internship position, including the specific role/title

5. Educational Program Connection: Clear statement of how the internship relates to an academic program or educational requirements

6. Position Details: Description of the role, department, and reporting relationship

7. Duration and Schedule: Start date, end date, and expected working hours

8. Learning Objectives: Specific educational goals and skills to be developed during the internship

9. Supervision and Mentorship: Details about supervision and training to be provided

10. Unpaid Status Declaration: Clear statement that this is an unpaid position and explanation of compliance with relevant laws

11. Benefits and Resources: Any benefits or resources provided (e.g., transit passes, meal allowances, equipment)

12. Confidentiality Requirements: Overview of confidentiality obligations

13. Acceptance Instructions: How and when to accept the offer, including any documentation needed

14. Closing: Professional closing with contact information for questions