The Accountant Confirmation Letter is a crucial tool in Swiss audit procedures, used to obtain independent verification of financial information from third parties. This document is required when conducting audits under Swiss law, particularly in accordance with the Swiss Code of Obligations and Swiss Auditing Standards. The letter is typically issued during annual audits, special purpose audits, or when specific financial information needs external verification. It contains detailed requests for confirmation of financial balances, transactions, or other relevant information, and must comply with Swiss professional standards, data protection regulations, and confidentiality requirements. The document's format and content are influenced by EXPERTsuisse guidelines and Swiss regulatory requirements, making it a standardized yet customizable tool for obtaining audit evidence.
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1. Letterhead and Date: Professional letterhead including firm details, address, contact information, and date of issuance
2. Recipient Information: Full details of the recipient including name, title, company, and address
3. Reference Information: Client name, audit period, and any relevant reference numbers
4. Purpose Statement: Clear statement of the purpose of the confirmation request and the audit context
5. Information Request: Specific details of the financial information requiring confirmation
6. Response Instructions: Clear instructions on how and where to send the confirmation response
7. Confidentiality Statement: Statement regarding the confidential nature of the information and its intended use
8. Authorization: Client's authorization for the release of information
9. Signature Block: Signature lines for both the auditor and client representative
1. Bank Account Confirmations: Section requesting confirmation of specific bank account details and balances
2. Loan Details: Section requesting confirmation of loan agreements, terms, and outstanding balances
3. Investment Holdings: Section requesting confirmation of investment positions and valuations
4. Contingent Liabilities: Section requesting information about guarantees, pledges, or other contingent liabilities
5. Related Party Transactions: Section requesting confirmation of transactions with related parties
6. Compliance Statement: Statement confirming compliance with specific Swiss regulatory requirements
1. Schedule A - Account Details: Detailed listing of specific accounts requiring confirmation
2. Schedule B - Transaction List: List of specific transactions requiring verification
3. Schedule C - Supporting Documentation: List of required supporting documents to be attached to the confirmation
4. Appendix 1 - Authorization Form: Client's signed authorization form for information release
5. Appendix 2 - Reply Format: Standardized format for the recipient's reply
6. Appendix 3 - Terms and Conditions: Standard terms and conditions applying to the confirmation process
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Manufacturing
Retail
Healthcare
Technology
Professional Services
Real Estate
Construction
Energy
Telecommunications
Hospitality
Transportation
Non-Profit Organizations
Relevant Teams
Audit
Finance
Accounting
Treasury
Compliance
Risk Management
Internal Control
Financial Reporting
Corporate Governance
Relevant Roles
Audit Partner
Senior Auditor
Audit Manager
Chief Financial Officer
Financial Controller
Accounting Manager
External Auditor
Internal Auditor
Compliance Officer
Financial Director
Risk Manager
Treasury Manager
Account Director
Financial Reporting Manager
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