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The Authorized Representative Verification Letter is a crucial document used in German business and legal contexts when there is a need to formally confirm and verify a representative's authority to third parties. This document becomes necessary when representatives need to prove their authority to act on behalf of an organization, particularly in significant business transactions, regulatory submissions, or legal proceedings. The letter, governed by German law, particularly the German Civil Code (BGB) and Commercial Code (HGB), provides essential verification of the scope and limitations of the representative's authority, their identity, and the duration of their powers. It serves as a formal instrument of proof and verification, often required by banks, government authorities, business partners, or other institutions to confirm the legitimacy of the representative's actions. The document must comply with German legal requirements for form and content, and may sometimes require notarization or additional authentication depending on its intended use.

1. Letterhead and Date: Company letterhead with full legal entity name, registration details, and address; current date

2. Recipient Details: Full name and address of the recipient organization or authority to whom the verification is being provided

3. Subject Line: Clear indication that this is an Authority Verification Letter (Vollmachtsbestätigung)

4. Representative Identity: Full legal name, position, and identification details of the authorized representative

5. Scope of Authority: Clear statement of the specific powers and authorities being verified, including any limitations

6. Duration of Authority: Specification of the time period for which the authority is valid

7. Authentication Statement: Formal statement confirming the verification of the representative's authority

8. Authorizing Party Details: Details of the person/entity granting the authority, including position and authority to grant such powers

9. Signature Block: Space for signature, name, and title of the authorizing party, with company stamp if required