The Employee Working Letter serves as the foundational document for establishing employment relationships under German law. It is required whenever a new employee joins an organization or when significant changes to employment terms occur. The document must comply with the German Civil Code (BGB) and the Evidence Act (Nachweisgesetz), which mandate written documentation of essential employment terms. This Employee Working Letter includes mandatory elements such as compensation, working hours, and leave entitlements, while also addressing company-specific requirements and any position-specific terms. It protects both employer and employee interests by clearly defining the employment relationship's parameters and ensuring compliance with German labor regulations.
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1. Employee and Employer Information: Full names and addresses of both parties
2. Position and Duties: Job title, description of role and main responsibilities
3. Start Date and Duration: Employment start date and whether fixed-term or permanent
4. Workplace Location: Primary work location and any flexibility arrangements
5. Working Hours: Regular working hours, break times, and flexibility arrangements
6. Compensation: Base salary, payment schedule, and any guaranteed bonuses
7. Leave Entitlement: Annual leave, public holidays, and other time off provisions
8. Notice Period: Notice periods for termination by either party
9. Collective Agreements: Reference to any applicable collective agreements or work agreements
10. Probationary Period: Duration and terms of the probationary period
1. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay - include when position has performance-based compensation
2. Benefits Package: Company benefits such as insurance, pension contributions, company car - include when offering additional benefits
3. Remote Work Provisions: Specific arrangements for remote or hybrid working - include when offering flexible working locations
4. Non-Competition Clause: Post-employment competition restrictions - include for senior positions or when dealing with sensitive information
5. Confidentiality Provisions: Detailed confidentiality obligations - include when employee will handle sensitive information
6. Travel Requirements: Expected business travel and related compensation - include when position requires regular travel
7. Training Commitments: Required training and any repayment provisions - include when significant training investment is planned
1. Job Description: Detailed description of role, responsibilities, and reporting structure
2. Benefits Summary: Detailed overview of all company benefits and eligibility conditions
3. Company Policies: Key company policies that form part of the employment terms
4. Bonus Scheme Rules: Detailed rules and calculations for any variable compensation
5. IT and Data Protection Policy: Guidelines for IT usage and data protection requirements
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