The Job Contract Renewal Request Letter is a crucial document in German employment relations, typically used when an employee's fixed-term contract (befristeter Arbeitsvertrag) is approaching its end date and continuation of employment is desired. This document must align with German employment law, particularly the Teilzeit- und Befristungsgesetz (TzBfG), which regulates fixed-term employment contracts. The letter should be submitted with sufficient notice before the current contract expires, usually during the final third of the contract period. It includes current employment details, performance highlights, and specific renewal terms requested. In larger organizations, the works council may need to be informed or consulted as part of the renewal process.
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1. Sender Details: Full name, position, employee ID, and department of the employee making the request
2. Date and Location: Current date and city/location, following German business letter standards
3. Recipient Details: Name, title, and department of the supervisor/HR manager responsible for contract renewals
4. Subject Line: Clear indication that this is a contract renewal request with reference to current contract end date
5. Formal Greeting: Appropriate formal German business greeting
6. Current Contract Reference: Details of current position, contract duration, and end date
7. Renewal Request Statement: Clear statement of the request for contract renewal and desired duration
8. Current Performance Summary: Brief overview of current role fulfillment and key achievements
9. Closing Statement: Expression of appreciation and hope for positive consideration
10. Formal Closing: Standard German business letter closing and signature block
1. Terms Modification Request: Include when requesting changes to current contract terms (e.g., salary adjustment, modified responsibilities)
2. Project Status Update: Include when ongoing projects are relevant to the renewal decision
3. Professional Development: Include when recent training, certifications, or skill development support the renewal case
4. Future Contributions: Include when specific plans or initiatives for future contribution to the company should be highlighted
5. Team Integration: Include when highlighting successful team collaboration and integration is relevant
1. Performance Review Documentation: Copies of recent performance evaluations or feedback
2. Project Completion Certificates: Evidence of successfully completed projects during current contract period
3. Training Certificates: Copies of new qualifications or training completed during current contract
4. Current Contract: Copy of existing employment contract for reference
5. Achievement Summary: Detailed list of key achievements and contributions during current contract period
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