New Hire Feedback Form Template for Germany

This document is a standardized feedback form designed for evaluating new employees during their initial employment period in accordance with German labor law requirements. The form incorporates essential elements of German employment regulations, including GDPR compliance, works council considerations, and anti-discrimination provisions. It provides a structured framework for assessing employee performance, integration, and development needs while ensuring proper documentation of the feedback process. The document includes sections for both employee self-assessment and supervisor evaluation, maintaining compliance with German workplace documentation requirements and data protection standards.

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What is a New Hire Feedback Form?

The New Hire Feedback Form serves as a crucial tool for evaluating and documenting new employee performance during their probationary period under German employment law. It is designed to be used typically between the first three to six months of employment, allowing organizations to assess employee integration, performance, and development needs while maintaining compliance with German labor regulations, including works council rights and data protection requirements. The document facilitates structured feedback sessions between employees and their supervisors, helping organizations make informed decisions about continued employment while ensuring all evaluations are conducted fairly and transparently in accordance with German workplace standards.

What sections should be included in a New Hire Feedback Form?

1. Employee Information: Basic details including name, position, department, start date, and reporting manager

2. Data Protection Notice: GDPR-compliant notice explaining how the feedback data will be collected, processed, stored, and used

3. Evaluation Period: Timeframe covered by the feedback assessment

4. Job Role Adaptation: Assessment of how well the employee has adapted to their role and responsibilities

5. Performance Objectives: Evaluation of achievement of initial objectives and tasks set during onboarding

6. Team Integration: Assessment of integration into the team and workplace culture

7. Training Completion: Overview of completed onboarding training and remaining requirements

8. Employee Self-Assessment: Section for employee to provide their own feedback about their experience and performance

9. Manager Assessment: Section for direct supervisor to provide their evaluation and feedback

10. Signatures: Space for employee, supervisor, and HR representative signatures and dates

What sections are optional to include in a New Hire Feedback Form?

1. Peer Feedback: Optional section for collecting feedback from team members, recommended for collaborative roles

2. Technical Skills Assessment: Detailed evaluation of technical skills, particularly relevant for technical positions

3. Language Skills Progress: For international companies or roles requiring specific language skills

4. Project Involvement: For employees who have been involved in specific projects during their initial period

5. Additional Training Needs: Section for identifying further training requirements, useful for developmental planning

What schedules should be included in a New Hire Feedback Form?

1. Performance Criteria Matrix: Detailed breakdown of evaluation criteria and scoring system

2. Initial Objectives Document: Reference document showing originally agreed objectives from hiring/onboarding

3. Training Completion Checklist: Detailed list of completed and pending training modules

4. Development Plan Template: Template for documenting agreed future development actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Supplier Evaluation Sheet

A German law-compliant supplier assessment tool for evaluating and rating suppliers against standardized criteria, incorporating LkSG and EU regulatory requirements.

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Generate a Bespoke Document

Download a Standard New Hire Feedback Form

Review your own New Hire Feedback Form

What is a New Hire Feedback Form?

What sections should be included in a New Hire Feedback Form?

What sections are optional to include in a New Hire Feedback Form?

What schedules should be included in a New Hire Feedback Form?

Authors

Alex Denne

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