The Notice of Intent to Award Contract is a mandatory document in German public procurement procedures for contracts above certain thresholds. It must be issued before the final contract award to ensure transparency and allow for potential challenges by unsuccessful bidders. This notice triggers the mandatory standstill period (Wartepflicht) during which the contract cannot be concluded, typically lasting 10-15 days depending on the notification method. The document must include specific information required by German procurement law, such as the identity of the successful bidder, reasons for the selection, and information about legal review procedures. It plays a crucial role in ensuring compliance with both German national procurement law and EU procurement directives, protecting the rights of bidders and maintaining the integrity of the public procurement process.
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1. Contracting Authority Information: Official name, address, and contact details of the contracting authority
2. Procurement Reference: Tender reference number, project title, and type of procurement procedure used
3. Contract Details: Brief description of the contract scope, duration, and estimated value (if appropriate to disclose)
4. Selected Bidder: Identity of the bidder selected for contract award (successful tenderer)
5. Award Criteria Summary: Brief overview of the key criteria that led to the selection decision
6. Standstill Period Notice: Information about the mandatory standstill period and deadline for objections
7. Legal Rights Notice: Information about bidders' legal rights and procedures for raising objections
1. Scoring Summary: Detailed breakdown of evaluation scores - included when enhanced transparency is required or specifically requested
2. Unsuccessful Bidder Information: Specific feedback for unsuccessful bidders - used when sending individual notices to each unsuccessful bidder
3. Environmental Considerations: Summary of environmental aspects considered in the award - included when environmental criteria were significant in the decision
4. Social Value Elements: Overview of social value considerations - included when social criteria were significant in the award decision
1. Appendix A - Evaluation Matrix: Detailed scoring matrix showing comparative evaluation results (with commercially sensitive information redacted)
2. Appendix B - Award Criteria Details: Detailed explanation of how the award criteria were applied
3. Appendix C - Procurement Timeline: Key dates in the procurement process and next steps
4. Appendix D - Review Procedure Guidelines: Detailed information about the review procedures and requirements for objections
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