The Affidavit of Lost Corporate Document is a crucial legal instrument used when important corporate documentation has been misplaced, destroyed, or otherwise lost. This document is particularly relevant in the United States where corporate record-keeping requirements are strict and documentation gaps must be formally addressed. It serves multiple purposes: establishing a formal record of the loss, protecting the company from potential liability, and often initiating the process for document replacement. The affidavit must include specific details about the lost document, circumstances of its loss, and efforts made to locate it, all verified under oath.
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1. Identification: Details of the affiant including name, position, and company
2. Document Description: Detailed description of the lost document including type, date, and identifying numbers
3. Circumstances: Explanation of how the document was lost or destroyed
4. Search Efforts: Description of attempts made to locate the document
5. Verification: Statement confirming the truth of the affidavit under penalty of perjury
1. Indemnification: Promise to indemnify company against claims related to the lost document
2. Replacement Request: Formal request for document replacement
3. Corporate Authorization: Statement of authority to make the affidavit
1. Copy of Lost Document: If available, a copy or image of the lost document
2. Search Documentation: Records of attempts to locate the document
3. Corporate Resolution: If required, board resolution authorizing the affidavit
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