A Disciplinary Action Letter is used when formal disciplinary measures need to be taken against an employee in England and Wales. It should be issued following a fair disciplinary process, including any necessary investigations and hearings, in accordance with ACAS guidelines and UK employment law. The letter documents the specific concerns, evidence considered, and actions taken, serving as both a record and formal notification to the employee. This document is crucial for ensuring procedural fairness and protecting both employer and employee rights under UK employment legislation.
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Key Requirements PROMPT example:
Disciplinary Action Letter
"I need a Disciplinary Action Letter for an employee who has breached our company's attendance policy with multiple unexplained absences in January 2025, and this will be their final written warning before potential dismissal."
1. Header Information: Company letterhead, date, employee details, marked 'Private and Confidential'
2. Issue Description: Clear statement of the misconduct or performance issue
3. Evidence Reference: Specific instances, dates, and evidence of the issue
4. Action Being Taken: Clear statement of the disciplinary action (warning, suspension, etc.)
5. Improvement Required: Specific expectations for improvement and timeline
6. Appeal Rights: Information about right to appeal and process
1. Previous Warnings: Reference to previous warnings if applicable - use when there is a history of similar issues
2. Support Offered: Details of training or support available - use when performance-related or when support might help prevent recurrence
3. Investigation Summary: Summary of investigation findings - use when an investigation has been conducted
1. Meeting Notes: Notes from disciplinary hearing
2. Evidence Documents: Copies of relevant evidence discussed
3. Company Policies: Copies of relevant policies breached
4. Appeal Procedure: Detailed explanation of appeal process
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