The Export Commercial Invoice Template is a standardized document format designed to meet the requirements of English and Welsh law for international trade transactions. It serves multiple purposes: proving ownership and value of goods, enabling customs clearance, supporting tax compliance, and providing payment instructions. This document is essential for any business engaged in export activities from the UK, containing critical information such as product descriptions, quantities, prices, shipping terms, and party details. It must comply with HMRC requirements, VAT regulations, and international trade standards.
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1. Invoice Header Information: Contains invoice number, date, reference numbers, page numbers, and document title
2. Seller Details: Full legal name, address, registration numbers, VAT number, and contact information of the exporting company
3. Buyer Details: Full legal name, address, registration numbers, VAT number, and contact information of the importing company
4. Product Details Table: Itemized list including product descriptions, HS codes, quantities, unit prices, and total amounts
5. Payment Information: Payment terms, currency, bank details, and payment due date
6. Shipping Information: Delivery terms, Incoterms, port of loading/discharge, shipping method, and estimated delivery date
7. Total Amount Section: Subtotal, VAT (if applicable), additional charges, and final total amount
8. Declaration: Standard export declaration and certification of information accuracy
1. Export License Details: Required when exporting controlled goods, includes license numbers and relevant authority details
2. Certificate of Origin Reference: Required for preferential trade agreements or specific country requirements
3. Insurance Information: Required when insurance is arranged by seller, includes policy details and coverage
4. Special Instructions: Any specific handling requirements, customs information, or special delivery instructions
1. Packing List: Detailed list of items packed, including weights, dimensions, and package counts
2. Product Specifications: Technical specifications and compliance information for products
3. Quality Certificates: Relevant quality certifications and test reports
4. Country-Specific Documentation: Additional forms or certificates required by the importing country
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