The Export Commercial Invoice is a fundamental document in international trade transactions originating from Belgium. It serves multiple critical purposes: as a customs declaration document, proof of sale, and basis for international payment processing. This document must comply with Belgian national legislation, including the Belgian VAT Code and Royal Decree on Invoicing Requirements, as well as broader European Union regulations such as the Union Customs Code and EU VAT Directive 2006/112/EC. The Export Commercial Invoice is required for all commercial shipments leaving Belgium for non-EU destinations and must include specific information such as the seller's and buyer's details, precise description of goods, HS codes, value declaration, and applicable Incoterms. It forms the basis for customs valuation, duty assessment, and statistical reporting, while also serving as evidence for VAT-free export treatment.
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1. Seller Information: Complete legal name, address, VAT number, and contact details of the exporting company
2. Buyer Information: Complete legal name, address, VAT number, and contact details of the importing company
3. Invoice Details: Invoice number, date of issue, and any reference numbers (e.g., purchase order number)
4. Goods Description: Detailed description of goods, including quantity, unit price, and HS codes
5. Financial Information: Total amount, currency, payment terms, and bank details
6. Delivery Terms: Incoterms® 2020 rules, shipping method, and point of departure/arrival
7. Declaration of Origin: Statement of origin of goods as required for customs purposes
8. Legal Statements: Required statements for export control and customs compliance
1. Insurance Details: Required when shipping terms include insurance coverage or when specifically requested by buyer
2. Export License Information: Required for controlled goods or strategic products requiring export licenses
3. Certificate of Origin Reference: When preferential trade agreements apply or when required by the destination country
4. Packaging Details: When specific packaging requirements exist or when relevant for customs purposes
5. Commission Details: When an agent or broker is involved in the transaction
6. Additional Certifications: References to specific certifications required for certain products (e.g., CE marking, sanitary certificates)
1. Packing List: Detailed list of items packed, including weights, dimensions, and package counts
2. Product Specifications: Technical details and specifications of the products being exported
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Export License Documents: Copies of export licenses or permits when applicable
5. Origin Documentation: Supporting documents proving origin of goods
6. Safety Data Sheets: For chemical products or dangerous goods requiring special handling
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Agriculture
Chemicals
Automotive
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Industrial Equipment
Consumer Goods
Raw Materials
Technology
Energy
Relevant Teams
Export Operations
International Sales
Logistics
Finance
Compliance
Supply Chain
Documentation
Customer Service
Shipping
Trade Finance
Legal
Commercial Operations
Order Processing
Global Trade
Account Management
Relevant Roles
Export Manager
Trade Compliance Officer
Customs Declaration Specialist
International Sales Manager
Logistics Coordinator
Finance Controller
Shipping Manager
Documentation Specialist
Account Manager
Supply Chain Manager
Trade Finance Manager
Commercial Operations Director
Global Trade Compliance Manager
Export Documentation Clerk
International Business Development Manager
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