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Field Trip Waiver for the United Kingdom

Field Trip Waiver Template for England and Wales

A Field Trip Waiver is a legal document used in England and Wales that establishes the terms and conditions under which a participant agrees to join an organized field trip or excursion. The document includes liability waivers (within the bounds permitted by English law), acknowledgment of risks, medical declarations, and emergency contact information. It serves to protect the organizing institution while ensuring participants are fully informed of the activities' nature and associated risks.

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Field Trip Waiver

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What is a Field Trip Waiver?

The Field Trip Waiver is essential documentation for organizations conducting off-site activities in England and Wales. It serves multiple purposes: protecting the organizing institution from liability claims (where permitted by law), ensuring participants understand and accept inherent risks, collecting necessary medical and emergency information, and documenting informed consent. The document must comply with various legislation including the Unfair Contract Terms Act 1977 and the Consumer Rights Act 2015, particularly regarding liability limitations. It's commonly used by educational institutions, youth organizations, and activity providers for both domestic and international trips.

What sections should be included in a Field Trip Waiver?

1. Participant Information: Details of participant including name, age, address, and emergency contacts

2. Activity Description: Details of the field trip, including dates, location, and planned activities

3. Risk Acknowledgment: Statement of understood risks and voluntary participation in activities

4. Medical Declaration: Participant's relevant medical conditions, medications, and allergies

5. Liability Waiver: Legal waiver of claims within permitted bounds of English law

6. Signature Block: Space for participant/guardian signatures, witness signatures, and date

What sections are optional to include in a Field Trip Waiver?

1. Photo/Video Release: Optional permission to use images/videos for promotional or documentary purposes

2. Transportation Consent: Agreement to transport arrangements when transport is provided by organizers

3. Special Requirements: Section for documenting accessibility requirements or specific accommodations needed

4. Behavioral Code: Expected conduct rules and consequences for longer trips or youth groups

What schedules should be included in a Field Trip Waiver?

1. Schedule 1 - Detailed Itinerary: Complete schedule of activities, timings, and locations

2. Schedule 2 - Equipment List: Required and recommended items for participants to bring

3. Schedule 3 - Emergency Procedures: Detailed emergency protocols, contact information, and nearest medical facilities

4. Schedule 4 - Risk Assessment: Formal assessment of activity risks and mitigation measures in place

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Waiver

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Unfair Contract Terms Act 1977: Key legislation that restricts how liability for negligence can be excluded. Terms must pass a reasonableness test. Some liabilities cannot be excluded at all.

Consumer Rights Act 2015: Governs consumer contracts, requiring fairness and transparency. Important if the field trip is provided as a service. Limits ability to exclude liability for death or personal injury.

Health and Safety at Work Act 1974: Establishes duty of care obligations for organizers, including safety requirements and risk assessments.

Children Act 1989: Relevant when minors are involved. Covers parental responsibility, safeguarding requirements, and consent requirements.

Package Travel and Linked Travel Arrangements Regulations 2018: Applicable if the field trip is part of a larger travel package. Sets out specific obligations for travel organizers.

Common Law Principles: Includes fundamental legal concepts such as duty of care, negligence, and voluntary assumption of risk (volenti non fit injuria).

Data Protection Act 2018 and UK GDPR: Governs the handling of personal information and medical data collected during the field trip registration and management process.

Equality Act 2010: Ensures accessibility and prevents discrimination in the provision of services, including field trips.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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