The Notary Public Invoice Template is a essential document used in England and Wales for billing notarial services. It is designed to comply with the Legal Services Act 2007 and Notaries Practice Rules 2014, ensuring transparent fee structures and clear service descriptions. The template includes mandatory elements such as the notary's professional details, client information, service descriptions, and payment terms. It's particularly important for maintaining proper financial records and meeting regulatory requirements for notarial practice.
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1. Header Information: Notary's name, address, contact details, professional registration number, and VAT registration number (if applicable)
2. Client Details: Full name, address, and contact information of the person or entity being billed
3. Invoice Details: Invoice number, date of issue, and matter reference
4. Service Description: Itemized list of notarial services provided with dates and specific details of each service
5. Fee Breakdown: Detailed breakdown of professional fees, disbursements, and VAT calculations where applicable
6. Payment Terms: Payment due date, accepted payment methods, and bank account details for transfers
7. Statutory Information: Required legal notices and professional regulatory information
1. Foreign Language Notice: Special section for services involving foreign language documents, including details of translations or language requirements
2. Apostille Details: Information regarding apostille certification services and related Foreign & Commonwealth Office fees
3. Travel Expenses: Itemized breakdown of travel costs and time when services are provided outside office premises
4. Additional Services: Details of any supplementary services such as courier fees, expedited processing, or document preparation
1. Time Sheet: Detailed breakdown of time spent on each service component
2. Disbursements Schedule: Itemized list of all external costs and expenses incurred during service provision
3. Document List: Comprehensive schedule of all documents notarized or processed
4. Fee Calculation Schedule: Detailed calculation of fees based on the Notary's standard rate card or agreed rates
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