Past Due Invoice Collection Letter

Past Due Invoice Collection Letter for the United Kingdom

Past Due Invoice Collection Letter Template for England and Wales

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"I need a Past Due Invoice Collection Letter for a software development project where the client hasn't paid an invoice of Ã‚Â£25,000 that was due on March 15, 2025, and I want to include statutory interest calculations and a warning about potential legal action."

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What is a Past Due Invoice Collection Letter?

The Past Due Invoice Collection Letter is a crucial document in the debt recovery process under English and Welsh jurisdiction. It is typically used when payment for goods or services remains outstanding beyond the agreed payment terms. The letter serves multiple purposes: it formally documents the collection attempt, establishes a clear payment deadline, and can be used as evidence in subsequent legal proceedings if necessary. The document must balance assertiveness with compliance with UK debt collection regulations, including FCA guidelines and the Late Payment of Commercial Debts (Interest) Act 1998. It's an essential tool for maintaining cash flow and managing accounts receivable effectively.

What sections should be included in a Past Due Invoice Collection Letter?

1. Recipient Details: Full name, address, and reference numbers of the debtor

2. Invoice Details: Invoice number, date, and original amount owed

3. Payment History: Summary of any partial payments made and current outstanding balance

4. Payment Demand: Clear statement of amount due and payment deadline

5. Payment Instructions: How and where to make the payment

What sections are optional to include in a Past Due Invoice Collection Letter?

1. Interest Calculation: Details of statutory interest applied, used when claiming interest on the debt

2. Previous Communications: Reference to prior attempts to collect, used when multiple reminders have been sent

3. Legal Consequences: Warning of potential legal action, used in final demand letters

4. Payment Plan Option: Offered payment arrangement terms, used when willing to accept installments

What schedules should be included in a Past Due Invoice Collection Letter?

1. Copy of Original Invoice: Proof of debt and original payment terms

2. Statement of Account: Detailed breakdown of all transactions and current balance

3. Payment History Log: Record of all payment attempts and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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