The Recruitment Privacy Notice is essential for any organization conducting hiring activities in England and Wales. This document is required to comply with UK GDPR and the Data Protection Act 2018, ensuring transparency in data processing during recruitment. It informs candidates about how their personal information will be used, stored, and protected throughout the application process. The notice must detail the types of data collected, legal bases for processing, retention periods, and candidates' rights regarding their personal information. Organizations must provide this notice to all job applicants before or at the time of collecting their personal data.
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1. Introduction: Overview of the notice and its purpose
2. Data Controller Information: Company details and contact information
3. Types of Personal Data Collected: List of personal data categories collected during recruitment
4. Purpose of Data Processing: Explanation of how and why personal data is used
5. Legal Basis for Processing: Legal grounds under GDPR for processing personal data
6. Data Retention: How long data is kept and when it's deleted
7. Data Subject Rights: Explanation of candidates' rights under data protection law
1. International Transfers: Details of data transfers outside the UK (include when recruitment data is processed outside the UK)
2. Automated Decision Making: Information about automated processing and AI tools in recruitment (include when using automated screening tools)
3. Background Checks: Information about additional verification processes (include when conducting background or reference checks)
1. Data Processing Activities Table: Detailed breakdown of processing activities and their legal bases
2. Third Party Processors List: List of recruitment partners and data processors
3. Data Retention Schedule: Detailed retention periods for different types of recruitment data
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