This Privacy Agreement is designed to establish a framework for data protection compliance under English and Welsh law. It should be used whenever organizations share, process, or handle personal data, whether as a controller or processor. The agreement incorporates requirements from the UK GDPR and Data Protection Act 2018, covering data processing activities, security measures, breach notifications, and data subject rights. It's essential for organizations to maintain regulatory compliance and protect individual privacy rights.
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1. Parties: Identification of the parties entering into the agreement
2. Background: Context and purpose of the privacy agreement
3. Definitions: Key terms used throughout the agreement including definitions from UK GDPR and Data Protection Act 2018
4. Scope of Data Processing: Types of personal data covered and processing activities
5. Data Protection Obligations: Core obligations regarding data handling and protection under UK GDPR and DPA 2018
6. Security Measures: Required technical and organizational measures to ensure data protection
7. Data Subject Rights: Procedures for handling data subject requests and exercising rights under UK GDPR
8. Breach Notification: Procedures for reporting and handling data breaches in compliance with UK regulations
1. International Transfers: Requirements and safeguards for transferring data outside the UK post-Brexit
2. Sub-processing: Rules and requirements for engaging sub-processors and data sharing agreements
3. Special Category Data: Additional safeguards and requirements for processing sensitive personal data
1. Schedule 1: Processing Activities: Detailed list of data processing activities and purposes
2. Schedule 2: Security Measures: Detailed technical and organizational security measures implemented
3. Schedule 3: Approved Sub-processors: List of approved third-party data processors and their roles
4. Appendix A: Data Subject Request Form: Template form for submitting and handling data subject rights requests
5. Appendix B: Breach Notification Form: Template form for internal and external breach notifications
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