The Subcontractor Invoice Template is designed to facilitate standardized and compliant billing practices between subcontractors and main contractors in England and Wales. It ensures adherence to UK tax regulations, particularly the Construction Industry Scheme (CIS) and VAT requirements, while providing a clear format for itemizing works, materials, and services. This template is essential for maintaining proper financial records, ensuring timely payments, and meeting legal obligations for tax reporting and payment documentation. It includes all necessary fields required by English law and common industry practice, making it suitable for both regular payment applications and final account situations.
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1. Invoice Header: Company details, company registration number, VAT number, invoice number, date
2. Client Information: Client's business name, address, contact details, and any reference numbers
3. Project Details: Project reference, site location, description of works completed
4. Service Breakdown: Itemized list of services provided with quantities, rates, and amounts
5. Tax Information: VAT calculations, CIS deduction details if applicable
6. Payment Information: Total amount, payment terms, due date, bank details
7. Legal Declarations: Standard declarations regarding tax compliance and payment terms
1. Purchase Order Reference: Section for client's purchase order number when required by client's accounting system
2. Variation Orders: Details of any approved variations to original scope of works
3. Stage Payment Details: Information about payment milestones and stage completion for phased payments
4. Retention Details: Information about any retention amounts held and release dates
1. Schedule A - Timesheet: Detailed breakdown of hours worked and personnel involved
2. Schedule B - Materials Schedule: Itemized list of materials used with quantities and costs
3. Schedule C - Supporting Documentation: Additional documentation such as delivery notes, certificates, or permits
4. Schedule D - Progress Photos: Photographic evidence of completed works where required
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