The Certificate of Service from Employer is a mandatory document under Hong Kong's Employment Ordinance that employers must provide upon reasonable request from employees. This document serves multiple purposes: it confirms the employment relationship, details the duration of service, and outlines key responsibilities held by the employee. While primarily used for future employment verification, it's also valuable for visa applications, professional certifications, and maintaining accurate employment records. The certificate must be issued in accordance with Hong Kong employment law requirements, containing factual information about the employment period and duties performed. It's particularly important during employee transitions and must be provided within 7 days of the employee's request, as per statutory requirements.
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Key Requirements PROMPT example:
Certificate Of Service From Employer
"I need to generate a basic Certificate of Service from Employer for a junior software developer who will be leaving our Hong Kong office on March 15, 2025, including standard employment period and job responsibility details."
1. Header Information: Company letterhead, date, reference number, and document title 'Certificate of Service'
2. Employee Details: Full name of employee, HKID/Passport number (last 4 digits only for privacy), and position(s) held
3. Employment Period: Start and end dates of employment, including any significant changes in position
4. Job Description: Brief description of main duties and responsibilities
5. Confirmation Statement: Standard statement confirming the authenticity of the employment details provided
6. Authorized Signature: Signature block including name and position of authorized signatory, company chop
1. Reason for Departure: Only included if specifically requested by employee and mutually agreed upon
2. Performance Assessment: Optional section for including performance ratings or achievements, only if requested by employee
3. Special Projects/Achievements: Notable projects or responsibilities handled by the employee, included if relevant to their future employment
4. Training Completed: List of relevant professional training or certifications completed during employment, if applicable
5. Language Proficiency: Statement about language abilities if relevant to the role and requested
1. Position History Schedule: Detailed list of all positions held and dates, if employee had multiple roles (only needed for complex employment histories)
2. Training Certificates: Copies of relevant training certificates earned during employment, if applicable and requested
3. Project Schedule: Detailed list of major projects handled, if relevant to the employee's role and future employment
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Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Logistics
Real Estate
Media and Entertainment
Public Sector
Non-Profit Organizations
Telecommunications
Energy and Utilities
Relevant Teams
Human Resources
Legal
Administration
Compliance
Corporate Secretariat
Operations
Personnel Management
Employee Relations
Relevant Roles
Human Resources Director
HR Manager
HR Officer
Legal Counsel
Company Secretary
Department Head
Line Manager
Operations Manager
Administrative Officer
Compliance Officer
Office Manager
HR Administrator
Personnel Manager
Employee Relations Manager
HR Business Partner
Talent Management Specialist
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