The Client Authorization document is a crucial legal instrument used in Hong Kong's business environment when one party needs to formally delegate authority to another to act on their behalf. This document type is essential for businesses and individuals operating under Hong Kong law who need to establish clear agency relationships, whether for financial transactions, property matters, or other business activities. The Client Authorization includes specific provisions for scope of authority, duration, obligations, and compliance with Hong Kong regulations. It is particularly important in regulated industries where formal authorization is required for conducting specific activities on behalf of clients. The document serves as a protective mechanism for both the principal and the agent, clearly delineating rights, responsibilities, and limitations of the authorized actions.
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1. Parties: Identifies the authorizing party (principal) and the authorized party (agent), including full legal names and addresses
2. Background: Brief context explaining the purpose and nature of the authorization
3. Definitions: Defines key terms used throughout the authorization document
4. Scope of Authorization: Clearly details the specific powers and activities being authorized
5. Duration: Specifies the term of the authorization and whether it is renewable
6. Obligations of the Authorized Party: Lists the duties, responsibilities and standard of care required of the authorized party
7. Client Undertakings: Specifies the client's commitments and obligations in relation to the authorization
8. Confidentiality: Provisions regarding the handling of confidential information
9. Personal Data Protection: Compliance with Hong Kong's Personal Data (Privacy) Ordinance
10. Termination: Circumstances and process for terminating the authorization
11. Governing Law and Jurisdiction: Specifies Hong Kong law as governing law and jurisdiction for disputes
12. Execution: Formal execution block with signature requirements
1. Regulatory Compliance: Required when authorization involves regulated activities under the Securities and Futures Ordinance
2. Sub-delegation: Include when the authorized party may need to delegate certain powers to others
3. Remuneration: Include when the authorization involves payment for services
4. Limitation of Liability: Include when specific liability limitations are needed, subject to Control of Exemption Clauses Ordinance
5. Insurance: Include when the authorized party needs to maintain specific insurance coverage
6. Notices: Include when formal notice procedures need to be specified
7. Force Majeure: Include when protection against unforeseen circumstances is needed
1. Schedule 1 - Authorized Activities: Detailed list of specific activities and powers being authorized
2. Schedule 2 - Fee Schedule: Details of any fees or charges if applicable
3. Schedule 3 - Authorized Persons: List of specific individuals authorized to act (if applicable)
4. Appendix A - Required Forms: Standard forms or documents required for the authorization
5. Appendix B - Reporting Requirements: Ƶ or specifications for required reporting
6. Appendix C - Contact Details: Detailed contact information for all relevant parties
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