The Employee Joining Form is a crucial onboarding document used in Hong Kong's employment context to gather comprehensive information from new hires. It serves as the foundation for establishing the employment relationship and ensuring compliance with various Hong Kong regulations, including the Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486). The form collects essential information required for payroll, benefits administration, emergency contacts, and statutory requirements such as MPF registration. It typically includes declarations regarding the accuracy of provided information and consent for personal data processing. This document is a mandatory part of the hiring process and should be completed before or on the employee's first day of work.
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1. Personal Information: Basic details including full name (as per HKID/passport), date of birth, nationality, HKID/passport number, contact details, and residential address
2. Employment Details: Position title, department, reporting manager, start date, employment type (permanent/contract/temporary), and working hours
3. Compensation Information: Basic salary, allowances, payment method, bank account details for salary transfer
4. MPF Details: Mandatory Provident Fund scheme information, including choice of scheme provider if applicable
5. Emergency Contact Information: Names and contact details of emergency contacts
6. Medical Information: Basic health information, allergies, and medical conditions relevant to employment
7. Declaration and Consent: Employee's declaration of information accuracy and consent for personal data processing in accordance with PDPO
8. Document Checklist: List of required documents to be submitted with the form (e.g., HKID copy, passport copy, proof of address, educational certificates)
1. Previous Employment History: Details of previous employers and positions - include when detailed employment history verification is required
2. Educational Background: Academic qualifications and professional certifications - include for positions requiring specific qualifications
3. Visa Information: Work visa details and status - include for non-Hong Kong permanent residents
4. Family Member Information: Details of spouse and dependents - include if company provides family benefits or insurance coverage
5. Skills and Qualifications: Specific skills, languages, and professional qualifications - include for positions requiring specific skill sets
6. Benefits Selection: Choice of optional benefits packages - include if company offers flexible benefits options
1. Personal Data Collection Statement: Detailed statement explaining how personal data will be collected, used, and stored as per PDPO requirements
2. Required Documents Checklist: Comprehensive list of documents to be submitted with form, including certification requirements
3. MPF Scheme Details: Information about available MPF schemes and contribution calculations
4. Company Benefits Summary: Overview of standard and optional benefits available to employees
5. IT Systems Access Form: Form for requesting access to various company IT systems and platforms
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