The Employment Separation Certificate For Contractors is a crucial document in Hong Kong's business environment, used when formally concluding a contractor engagement. This document serves multiple purposes: it provides official confirmation of the engagement's termination, helps prevent future disputes by clearly documenting the separation terms, and can be used for reference in future business relationships or tax matters. The certificate is particularly important in Hong Kong's dynamic business environment, where contractor relationships are common across various industries. It should be issued upon the successful completion or early termination of a contractor engagement, containing essential information about the relationship's duration, scope, and termination circumstances. The document helps maintain clear records for both parties and complies with Hong Kong's regulatory requirements regarding business relationships and contractor engagements.
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1. Certificate Header: Official letterhead, date, and reference number of the certificate
2. Contractor Identification: Full name, ID/passport number, and business registration number (if applicable) of the contractor
3. Company Identification: Full registered name and business registration number of the company issuing the certificate
4. Engagement Period: Clear statement of the start and end dates of the contractor relationship
5. Nature of Services: Brief description of the services provided during the contract period
6. Termination Statement: Clear statement confirming the termination of the contractor relationship and the effective date
7. Final Payment Status: Confirmation of final payment status and any outstanding amounts
8. Authentication: Signature section for authorized company representative with name, title, and date
1. Performance Statement: Optional section providing a brief statement about the contractor's performance, included when requested by the contractor
2. Project Completion Status: Details of completed and/or transferred projects, included when the contractor was responsible for specific projects
3. Non-Compete Reminder: Reference to any existing non-compete or confidentiality obligations that survive termination, included if such agreements exist
4. Company Property Return: Confirmation of returned company property, included when contractor had access to company assets or materials
5. Dispute Resolution Status: Statement confirming no pending disputes, included when there's a need to document clean separation
1. Schedule A - Project List: Detailed list of projects or assignments completed during the contract period
2. Schedule B - Payment Summary: Summary of payments made during the contract period, including final settlement details
3. Appendix 1 - Returned Items List: Itemized list of any company property, access cards, or materials returned by the contractor
4. Appendix 2 - Relevant Agreements: List of referenced agreements (such as original contractor agreement, NDAs) that remain relevant post-separation
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