The Extension Request Letter For Continuation Of Job is a crucial document used in Hong Kong's employment landscape when an employee seeks to extend their current employment term. This document is particularly relevant for fixed-term contracts, project-based positions, or temporary roles that may require continuation. It serves as a formal written request that complies with Hong Kong's Employment Ordinance (Cap. 57) and standard business practices. The letter should be submitted before the current contract's expiration, typically including details about the current position, desired extension period, justification for the extension, and relevant achievements or ongoing projects. It's an important tool for workforce planning and contract management, often used in conjunction with performance reviews and project timelines to support the extension request.
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1. Letter Header: Including sender's details, recipient's details, date, and reference number if applicable
2. Subject Line: Clear indication that this is a job extension request
3. Current Employment Details: Brief overview of current position, department, and employment duration
4. Extension Request: Specific request for extension, including desired duration
5. Justification: Brief explanation of reasons for requesting the extension
6. Current Project Status: Overview of ongoing projects or responsibilities
7. Closing: Professional closing statement expressing appreciation and requesting favorable consideration
8. Signature Block: Full name, current position, and contact details
1. Performance Highlights: Summary of key achievements and contributions during current employment term - include when strengthening the case for extension
2. Proposed Changes: Any requested modifications to current terms - include if seeking changes to existing arrangements
3. Timeline Details: Specific milestones or project completion dates - include when extension is project-based
4. Training/Development: Ongoing professional development activities - include if relevant to extension justification
5. Team Impact Statement: How the extension benefits the team/department - include when emphasizing organizational value
1. Current Employment Contract: Copy of existing employment contract or latest extension
2. Performance Review: Recent performance evaluation reports if available
3. Project Timeline: Detailed project schedule showing need for extension
4. Certifications: Copies of new qualifications or certifications obtained during employment
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