A Firing Letter, also known as a termination letter, is a crucial document used in Hong Kong employment relationships to formally communicate and document the termination of employment. It must be drafted in compliance with the Hong Kong Employment Ordinance (Cap. 57) and other relevant employment legislation. The document is used when an employer decides to terminate an employee's contract, whether through standard termination with notice, payment in lieu of notice, or termination for cause. It contains essential information including termination date, notice period details, final payment calculations, and post-employment obligations. The letter serves multiple purposes: it provides clear written documentation of the termination, outlines the employee's entitlements and obligations, and helps protect the employer from potential future disputes by clearly stating the terms of separation.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination, including the effective date
5. Notice Period: Details of notice period or payment in lieu of notice
6. Final Payment Details: Information about final salary, unused annual leave, and other statutory payments
7. Company Property: Instructions regarding return of company property
8. Acknowledgment: Space for employee signature acknowledging receipt
9. Signature Block: Authorized signatory details from the company
1. Garden Leave: Include when the employee is required to serve their notice period away from the workplace
2. Post-termination Restrictions: Reference to existing confidentiality, non-compete, or non-solicitation obligations
3. Reason for Termination: Include only if legally required or if termination is for cause
4. Reference Provision: Details about the company's policy on providing references
5. Outplacement Support: Include if the company is offering career transition assistance
6. Medical Benefits Extension: Include if there are continuing medical benefits post-termination
7. Release Agreement: Reference to a separate release agreement if applicable
1. Schedule of Final Payments: Detailed breakdown of all final payments including salary, leave, bonuses, and statutory payments
2. Schedule of Company Property: Itemized list of company property to be returned
3. Schedule of Outstanding Matters: List of any pending work assignments or handover requirements
4. MPF Statement: Statement of Mandatory Provident Fund arrangements and final contributions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Telecommunications
Energy
Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
People Operations
Employee Relations
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Compliance Officer
Department Head
Line Manager
Managing Director
Chief Human Resources Officer
HR Administrator
People Operations Manager
Employee Relations Manager
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