A Legal Claim Letter is a fundamental document in Hong Kong's legal system, typically used as the first formal step in pursuing a legal claim against another party. It serves as a crucial pre-litigation tool that can either lead to settlement or form the basis for subsequent legal proceedings. The document must be drafted in accordance with Hong Kong's legal framework, including compliance with Practice Direction SL1.2 and relevant ordinances. A Legal Claim Letter should clearly articulate the factual background, legal basis for the claim, quantum of damages or specific remedy sought, and provide a reasonable timeframe for response. It's essential in establishing the claimant's position, documenting the demand formally, and potentially serving as evidence in future court proceedings. The document plays a vital role in dispute resolution, often leading to settlement negotiations before formal litigation becomes necessary.
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1. Sender's Details and Reference: Full contact details of the sending party/law firm, including reference numbers
2. Recipient's Details: Full name and address of the recipient/defendant
3. Date: Current date of the letter
4. Subject Line: Clear identification of the matter and any relevant reference numbers
5. Opening Statement: Formal introduction identifying the sender and their authority to act
6. Facts of the Case: Chronological presentation of relevant facts leading to the claim
7. Legal Basis: Clear statement of the legal grounds for the claim
8. Quantum of Claim: Detailed breakdown of the amount claimed and calculation basis
9. Demand and Remedy: Specific demands and proposed remedies, including payment terms
10. Response Timeline: Clear deadline for response and consequences of non-compliance
11. Closing Statement: Standard reservation of rights and indication of next steps
1. Without Prejudice: To be included when the letter contains settlement proposals or negotiations
2. Previous Correspondence: Reference to prior communications when there has been previous exchange
3. Interest Calculation: Detailed breakdown of interest claims when applicable
4. Alternative Dispute Resolution: Proposal for mediation or other ADR methods when appropriate
5. Urgency Notice: When immediate action is required due to impending deadlines or urgent circumstances
6. Third Party Notice: When the claim involves or affects third parties who need to be notified
1. Schedule of Documents: List of all relevant documents supporting the claim
2. Schedule of Loss: Detailed breakdown of damages claimed
3. Timeline of Events: Chronological listing of relevant events and correspondence
4. Calculation Schedule: Detailed calculations for complex quantum claims
5. Evidence Index: List of supporting evidence referenced in the letter
6. Prior Correspondence Log: Chronological list of previous relevant communications
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