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The Termination Verification Letter is a crucial document in Hong Kong's employment landscape, used to formally document the conclusion of an employment relationship. This document is typically issued following either resignation or dismissal, providing written verification of the termination details as required under Hong Kong's Employment Ordinance. It serves multiple purposes: confirming the official end date of employment, documenting final payment arrangements, acknowledging the return of company property, and recording any continuing obligations. The letter is particularly important for compliance with Hong Kong employment law requirements and can serve as a key reference document for both parties in future employment-related matters or disputes. It provides clarity and legal certainty regarding the termination terms and helps prevent potential misunderstandings about the employment's conclusion.

1. Letter Header: Company letterhead, date, and recipient's address details

2. Salutation: Formal greeting addressing the employee by name and title

3. Subject Line: Clear indication that this is a Termination Verification Letter

4. Employment Details: Confirmation of employee's position, department, and employment duration

5. Termination Confirmation: Clear statement of employment termination, including the effective date and type of termination (resignation/dismissal)

6. Final Payments: Overview of final salary, unused leave payments, and any other entitlements

7. Company Property: Statement regarding return of company property

8. Closing Statement: Standard closing confirming the formal nature of the document

9. Signature Block: Space for authorized signatory with name, title, and company stamp