The Video Permission Form For Students is an essential document for educational institutions operating in Hong Kong that wish to record and use video content featuring students for educational, promotional, or documentation purposes. This document has become increasingly important with the rise of digital learning platforms, social media presence, and online educational content. It ensures compliance with Hong Kong's Personal Data (Privacy) Ordinance and Protection of Children and Juveniles Ordinance while providing clear guidelines for both institutions and parents. The form covers various aspects including specific usage permissions, data protection measures, duration of consent, and withdrawal procedures. It's particularly relevant in modern educational settings where video content is used for learning management systems, marketing materials, event documentation, and remote learning programs.
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1. Parties: Identification of the school/institution and the student's parents/legal guardians
2. Background: Brief explanation of why video recording is needed and its educational or promotional purpose
3. Definitions: Clear definitions of key terms like 'Video Content', 'Educational Purposes', 'Publication Channels', etc.
4. Scope of Permission: Detailed description of what is being recorded, when, and in what context
5. Usage Rights: Specific details about how the videos will be used, where they may be published or shared
6. Duration: Time period for which the permission is valid
7. Data Protection: How the video content will be stored, protected, and managed in compliance with privacy laws
8. Withdrawal of Consent: Process for withdrawing permission and what happens to existing content
9. Declaration: Formal statement of agreement and understanding by the parent/guardian
1. Commercial Usage: Include when videos might be used for promotional or commercial purposes beyond educational use
2. Third Party Sharing: Include when videos might be shared with external organizations or platforms
3. Special Events Coverage: Include for specific events like performances, sports days, or field trips
4. Medical/Special Considerations: Include when there are specific health or privacy concerns that need to be noted
5. Translation Declaration: Include when the form is provided in multiple languages
1. Schedule 1: Specific Recording Events: List of specific events, classes, or activities where recording will take place
2. Schedule 2: Usage Platforms: Detailed list of platforms and media where videos may be published
3. Appendix A: Student Information: Details of the student including class, age, and any relevant special considerations
4. Appendix B: Sample Screenshots: Examples of how the videos might be used in various contexts
5. Appendix C: Privacy Policy Extract: Relevant excerpts from the school's privacy policy regarding video content
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