A Travel Authorization Letter is a crucial document in Indonesian legal and travel contexts, required when an individual needs formal permission to travel from an authorizing party. This document is particularly important for minors traveling without parents, employees on business trips, or individuals representing organizations. The letter must conform to Indonesian legal requirements, including Immigration Law No. 6 of 2011 and related ministerial regulations. It typically requires specific information about both parties, travel details, and often needs to be notarized for legal validity. The document serves multiple purposes, from satisfying immigration requirements to establishing clear lines of authority during travel. Its format and content may vary depending on the specific purpose, destination, and whether it's for domestic or international travel, but it must always meet the minimum legal requirements established by Indonesian authorities.
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1. Letter Header and Date: Contains the formal heading 'TRAVEL AUTHORIZATION LETTER' and the current date
2. Authorizing Party Details: Full legal name, ID/passport number, address, and contact details of the person giving authorization
3. Authorized Traveler Details: Full legal name, ID/passport number, date of birth, and relationship to authorizing party
4. Travel Details: Specific information about the authorized travel including destinations, purpose, and travel dates
5. Scope of Authorization: Clear statement of what activities and decisions are authorized during travel
6. Duration of Authorization: Explicit start and end dates for which the authorization is valid
7. Emergency Contact Information: Contact details for the authorizing party and any alternative emergency contacts
8. Declaration and Signature: Formal statement of authorization and space for authorizing party's signature
1. Medical Authorization: Additional authorization for medical decisions if needed during travel - recommended when traveling party is a minor or dependent
2. Financial Authorization: Details of financial arrangements or authorizations - used when traveler needs access to authorizer's funds
3. Special Instructions: Any specific requirements or restrictions - included when there are particular conditions to be met
4. Custodial Information: Details of custody arrangements - required when the traveler is a minor with separated/divorced parents
5. Accommodation Details: Information about where the traveler will be staying - recommended for longer trips or when required by immigration
1. Copy of Authorizing Party's ID: Attached photocopy of authorizing party's government-issued ID or passport
2. Copy of Traveler's ID: Attached photocopy of traveler's government-issued ID or passport
3. Travel Itinerary: Detailed travel schedule including flights, accommodations, and key destinations
4. Supporting Documents: Any additional documents required based on specific circumstances (e.g., birth certificate for minors, custody orders)
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