The Apartment Move Out Letter is a crucial document in Irish residential tenancy practice, required when a tenant plans to end their tenancy and vacate a rented apartment. It serves as formal written notice in accordance with the Residential Tenancies Act 2004 and subsequent amendments, which require specific notice periods depending on the length of tenancy. The letter should be used when a tenant has decided to end their tenancy, whether at the end of a fixed-term lease or during a periodic tenancy. It typically includes the intended vacation date, property details, arrangements for final inspection, security deposit return details, and a forwarding address. This document helps ensure compliance with Irish law while maintaining clear communication between parties and protecting both tenant and landlord interests.
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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Recipient's Details: Landlord's/Property Manager's name, company (if applicable), and address
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a Notice of Intention to Vacate
5. Formal Notice: Statement of intention to terminate the tenancy with specific end date
6. Property Details: Full address of the rental property being vacated
7. Move-out Date: Specific date when the property will be vacated and keys returned
8. Request for Property Inspection: Proposed timing for final inspection of the property
9. Security Deposit: Request for return of security deposit and preferred method of return
10. Forwarding Address: New address for future correspondence and deposit return
11. Signature: Tenant's signature and printed name
1. Reason for Moving: Include when a explanation might be helpful for maintaining good relations or when required by lease terms
2. Maintenance Issues: List of any existing maintenance issues that should be documented before moving out
3. Utilities Transfer: Information about utility account transfers or closures, if managed through the landlord
4. Access for Viewings: Proposed arrangements for property viewings if required during notice period
5. Early Termination Details: Include if the move-out is before the lease end date, addressing any early termination fees or arrangements
1. Move-out Checklist: Detailed list of cleaning and maintenance tasks to be completed before vacating
2. Property Condition Report: Current condition of the property and any existing damage or wear and tear
3. Photographic Evidence: Dated photographs of the property's condition, if being included with the letter
4. Inventory List: List of any furniture or fixtures that were provided by the landlord and their current condition
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