The Commercial Property Management Agreement is a crucial document used when property owners seek to delegate the day-to-day management of their commercial real estate assets to professional property managers in Ireland. This agreement is essential for defining the scope of services, responsibilities, and obligations of both parties while ensuring compliance with Irish property law and regulations. It covers all aspects of property management including maintenance, financial oversight, tenant relations, regulatory compliance, and reporting requirements. The agreement is particularly relevant for commercial properties such as office buildings, retail centers, industrial facilities, and mixed-use developments. It must align with Irish legal requirements, including the Property Services (Regulation) Act 2011, Multi-Unit Developments Act 2011, and relevant health and safety regulations. The document serves as a comprehensive framework for the professional management relationship, protecting both parties' interests while ensuring efficient property operations.
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1. Parties: Identification of the property owner and the property management company
2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager and duration of the agreement
5. Property Manager's Duties and Responsibilities: Comprehensive list of core services and responsibilities
6. Owner's Obligations: Property owner's responsibilities and obligations
7. Fees and Expenses: Management fees, payment terms, and reimbursable expenses
8. Financial Management and Reporting: Requirements for financial records, reporting, and accounting procedures
9. Insurance and Liability: Insurance requirements and allocation of liability between parties
10. Compliance and Regulatory Obligations: Obligations to comply with relevant laws and regulations
11. Termination: Grounds and procedures for termination of the agreement
12. Dispute Resolution: Procedures for handling disputes between parties
13. General Provisions: Standard legal provisions including notices, assignment, entire agreement, and governing law
1. Multiple Property Management: Additional provisions for managing multiple properties - include when the agreement covers more than one property
2. Emergency Services: Specific provisions for emergency response services - include for high-risk or sensitive properties
3. Sustainability Management: Green building management and sustainability requirements - include when the property has specific environmental certifications or goals
4. Security Services: Detailed security management provisions - include for properties requiring enhanced security measures
5. Capital Improvements: Procedures for managing major renovations or improvements - include when significant works are anticipated
6. Staff Management: Provisions regarding on-site staff management - include when the property requires dedicated on-site staff
7. Marketing and Leasing Services: Additional provisions for tenant acquisition and retention - include if the manager will handle leasing
8. Technology and Building Management Systems: Provisions for managing smart building systems - include for properties with advanced technology infrastructure
1. Schedule 1 - Property Details: Detailed description of the managed property including address, facilities, and specific features
2. Schedule 2 - Scope of Services: Detailed breakdown of all management services to be provided
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule 4 - Service Level Agreements: Specific performance metrics and service standards
5. Schedule 5 - Reporting Requirements: Ƶ and specifications for required reports
6. Schedule 6 - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements
7. Schedule 7 - Key Personnel: Details of key management staff and their responsibilities
8. Appendix A - Operating Procedures: Standard operating procedures for property management
9. Appendix B - Emergency Protocols: Emergency response procedures and contact information
10. Appendix C - Maintenance Schedule: Planned maintenance schedule and procedures
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